X12 820 [Sam's Club] Payment Order/Remittance Advice

Beginning Segment for Payment Order/Remittance Advice

Functional Group Header

Transaction Set Header

REF Loop Cross Reference Number

REF Loop Department Number

REF Loop Merchandise Type Code

REF Loop Microfilm Number

REF Loop Store Number

Remittance Advice Accounts Receivable Open Item Reference

Reference Information Department Number

Reference Information Division Identifier

Reference Information Merchandise Type Code

Reference Information Microfilm Number

Reference Information Purchase Order Number

Reference Information Store Number

REF Loop Cross Reference Number

2400

REF Loop Microfilm Number

2400

Transaction Set Trailer

Functional Group Trailer

Interchange Control Trailer

IEA

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
07: Global Location Number (GLN)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
07: Global Location Number (GLN)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I65

Repetition Separator

Required

String (AN)

Min 1Max 1

—

^: Repetition Separator

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00501: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Interchange Acknowledgment Requested
1: Interchange Acknowledgment Requested (TA1)

ISA-15

I14

Interchange Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

RA: Payment Order/Remittance Advice (820)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

005010: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

0100

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

820: Payment Order/Remittance Advice

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BPR

0200

Heading > BPR

Beginning Segment for Payment Order/Remittance Advice

RequiredMax use 1

—

Usage notes

—

Example

BPR-01

305

Transaction Handling Code

Required

Identifier (ID)

—

Usage notes

—

I: Remittance Information Only
—

BPR-02

Monetary Amount

Required

Decimal number (R)

Min 1Max 15

—

Usage notes

—

BPR-03

478

Credit/Debit Flag Code

Required

Identifier (ID)

—

Usage notes

—

C: Credit

BPR-04

591

Payment Method Code

Required

Identifier (ID)

—

Usage notes

—

ACH: Automated Clearing House (ACH)
CHK: Check

BPR-10

509

Originating Company Identifier

Optional

String (AN)

Min 10Max 10

—

Usage notes

—

BPR-16

373

Date

Optional

Date (DT)

CCYYMMDD format

—

Usage notes

—

BPR-17

1048

Business Function Code

Optional

Identifier (ID)

—

VEN: Vendor Payment

TRN

0350

Heading > TRN

Trace

OptionalMax use 1

—

Example

TRN-01

481

Trace Type Code

Required

Identifier (ID)

—

3: Financial Reassociation Trace Number

TRN-02

Reference Identification

Required

String (AN)

Min 1Max 50

—

Usage notes

—

CUR

0400

Heading > CUR

Currency

OptionalMax use 1

—

Example

CUR-01

Entity Identifier Code

Required

Identifier (ID)

—

PR: Payer

CUR-02

100

Currency Code

Required

Identifier (ID)

—

ARS: Argentine Peso
BRL: Brazilian Real
CAD: Canadian Dollar
DEM: Deutsche Mark
EUR: Euro
GBP: Great British Pound Sterling
KRW: South Korean Won
MXN: Mexican Peso
USD: US Dollar

N1 Loop Payee

RequiredMax 1

Variants (all may be used)

N1 Loop Payer

0700

Heading > N1 Loop Payee > N1

Party Identification

RequiredMax use 1

—

Usage notes

—

Example

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

PE: Payee

N1-02

Name

Required

String (AN)

Min 1Max 60

—

Usage notes

—

1100

Heading > N1 Loop Payee > REF

Reference Information

OptionalMax use >1

—

Example

Reference Identification Qualifier

Required

Identifier (ID)

—

IA: Internal Vendor Number
—

Reference Identification

Required

String (AN)

Min 1Max 50

—

Usage notes

—

N1 Loop Payee end

N1 Loop Payer

RequiredMax >1

Variants (all may be used)

N1 Loop Payee

0700

Heading > N1 Loop Payer > N1

Party Identification

RequiredMax use 1

—

Usage notes

—

Example

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

PR: Payer

N1-02

Name

Required

String (AN)

Min 1Max 60

—

Usage notes

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

UL: Global Location Number (GLN)
—

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

Usage notes

—

N1 Loop Payer end

Heading end

Detail

ENT Loop

OptionalMax >1

ENT

0100

Detail > ENT Loop > ENT

Entity

RequiredMax use 1

—

Usage notes

—

Example

ENT-01

554

Assigned Number

Optional

Numeric (N0)

Min 1Max 6

—

Usage notes

—

ADX Loop

OptionalMax >1

ADX

0800

Detail > ENT Loop > ADX Loop > ADX

Adjustment

RequiredMax use 1

—

Usage notes

—

Example

If either Reference Identification Qualifier (ADX-03) or Reference Identification (ADX-04) is present, then the other is required

ADX-01

Monetary Amount

Required

Decimal number (R)

Min 1Max 15

—

ADX-02

426

Adjustment Reason Code

Required

Identifier (ID)

—

01: Pricing Error
03: Extension Error
04: Item Not Accepted - Damaged
06: Quantity Contested
10: Pallet/Container Charge Error
15: Returns - Recall
19: Duplicate Billing
21: Shipment Method of Payment Incorrect
28: Rebated Shipments
30: Delivery Charge Incorrect
37: Dimensions Incorrect
40: Address Incorrect
54: Freight Deducted
55: Tax Deducted
59: Item not received
71: Advertising Allowance
76: Cash Discount
82: Defective Allowance
86: Duplicate Payment
89: Early Buy Allowance
93: Field Destroy
97: Handling Charge
98: Labor Charges
99: Late Shipment of Goods
A2: Misshipped Wrong Product Received
A3: New Store Allowance
A5: Overage
A8: Promotional Allowance
A9: Proof of Delivery Not Received
B2: Rebate
B5: Repair of Goods
B8: Routing Violation
C4: Stock Balance
C9: Ticketing Service
D3: Unauthorized Deduction
D5: Volume Discount
D6: Recovery of Standard Allowances
DO: Other Group Insurance
E1: Recoupment
F1: Defective
FA: Anticipation Taken
GD: Samples
GG: Unsalable Merchandise
L5: Interest Due
—
MB: Pickup Allowance
MC: Miscellaneous Costs
MD: Incorrect Purchase Order Number on Bill of Lading
ME: Purchase Order Number Not on Bill of Lading
MF: Multiple Purchase Order Numbers on Invoice
MG: Purchase Order Number Incorrect on Invoice
MH: Purchase Order Number Not on Invoice
MI: Transfer or Debit Balance
MM: Incorrect Product ID on Cartons
MN: Incorrect Purchase Order Number on Carton
MO: No Product ID on Cartons
MP: No Purchase Order Number on Carton
MQ: Storage Charges
OT: Other Trading-Partner Specific Reason
RB: Agreed Freight Allowance
RH: Early Shipment of Goods
RJ: Failure to Consolidate
RL: Freight on Returns Outbound Only
RU: Interest
SF: Shipping and Freight Charge
SO: Should be Shipped Prepaid But Was Shipped Collect
TI: Transportation Issue
WO: Overpayment Recovery
ZZ: Mutually Defined

ADX-03

Reference Identification Qualifier

Optional

Identifier (ID)

—

CM: Buyer's Credit Memo
DB: Buyer's Debit Memo

ADX-04

REF Loop Department Number REF Loop Merchandise Type Code REF Loop Microfilm Number REF Loop Store Number

Reference Identification

Optional

String (AN)

Min 1Max 50

—

REF Loop Cross Reference Number

OptionalMax 1

Variants (all may be used)

1100

Detail > ENT Loop > ADX Loop > REF Loop Cross Reference Number > REF

Reference Information

RequiredMax use 1

—

Usage notes

—

Example

Reference Identification Qualifier

Required

Identifier (ID)

—

MC: Microfilm Number

REF Loop Cross Reference Number REF Loop Merchandise Type Code REF Loop Microfilm Number REF Loop Store Number

Reference Identification

Required

String (AN)

Min 1Max 50

—

REF Loop Cross Reference Number end

REF Loop Department Number

OptionalMax 1

Variants (all may be used)

1100

Detail > ENT Loop > ADX Loop > REF Loop Department Number > REF

Reference Information

RequiredMax use 1

—

Example

Reference Identification Qualifier

Required

Identifier (ID)

—

DP: Department Number

REF Loop Cross Reference Number REF Loop Department Number REF Loop Microfilm Number REF Loop Store Number

Reference Identification

Required

String (AN)

Min 1Max 50

—

Usage notes

—

REF Loop Department Number end

REF Loop Merchandise Type Code

OptionalMax 1

Variants (all may be used)

1100

Detail > ENT Loop > ADX Loop > REF Loop Merchandise Type Code > REF

Reference Information

RequiredMax use 1

—

Example

Reference Identification Qualifier

Required

Identifier (ID)

—

MR: Merchandise Type Code

REF Loop Cross Reference Number REF Loop Department Number REF Loop Merchandise Type Code REF Loop Store Number

Reference Identification

Required

String (AN)

Min 1Max 50

—

REF Loop Merchandise Type Code end

REF Loop Microfilm Number

OptionalMax 1

Variants (all may be used)

1100

Detail > ENT Loop > ADX Loop > REF Loop Microfilm Number > REF

Reference Information

RequiredMax use 1

—

Example

Reference Identification Qualifier

Required

Identifier (ID)

—

6O: Cross Reference Number

REF Loop Cross Reference Number REF Loop Department Number REF Loop Merchandise Type Code REF Loop Microfilm Number

Reference Identification

Required

String (AN)

—

001: DEFECTIVE
002: RETURN RECALL
003: UNSELLABLE MERCHANDISE
010: PRICE DIFFERENCE AS DOCUMENTED
011: PRICE DIFFERENCE BETWEEN PO AND INV
012: INVOICE INCORRECTLY TOTALED/EXTENDED
013: SUBSTITUTION OVERCHARGE
014: TRAILER SEAL INTACT
015: PALLETS/SHRINKWRAPPED
020: CONCEALED DAMAGE
021: CONCEALED SHORTAGE
022: MERCHANDISE BILLED NOT SHIPPED
023: CARTON SHORTAGE SLC
024: CARTON SHORTAGE FREIGHT BILL SIGNED SHORT
025: CARTON SHORTAGE FREIGHT BILL SIGNED SHORT
026: CARTON SHORTAGE MISROUTING CHANGED FOB
027: CARTON DAMAGE SLC
028: CARTON DAMAGE FRT BILL SIGNED DAMAGED
029: CARTON DAMAGE MISROUTING CHANGED FOB
030: DUPLICATE BILLINGS
031: PO NUMBER NOT ON INVOICE
032: MULTIPLE PO NUMBER ON INVOICE
033: PO NUMBER INCORRECT ON INVOICE
034: PALLET CHARGE
035: SALES TAX STATE
036: SALES TAX CITY
037: INSURANCE
038: STOP-OFF CHARGE INCORRECTLY ADDED TO INVOICE
039: FREIGHT COST ON BACKORDER
040: ROUTING VIOLATION EXCESSIVE FREIGHT
041: COLLECT SHOULD HAVE BEEN PREPAID
042: BACKHAUL/PICKUP ALLOWANCE
043: MDSE SB COMBINED FOR LOWER FREIGHT COST
044: FREIGHT ON RETURNED MERCHANDISE
045: PREPAID FREIGHT INCORRECTLY ADDED TO INVOICE
046: FREIGHT ALLOWANCE
047: EXCESSIVE FREIGHT CHARGE ON INVOICE
048: FREIGHT SHOULD BE PREPAID TO CONSOLIDATOR
049: FREIGHT COST TO FORWARD MISROUTED SHIPMENT
050: ALLOWANCE NOT GIVEN OFF INVOICE
051: ALLOWANCE NOT GIVEN OFF INVOICE
052: ALLOWANCE NOT GIVEN OFF INVOICE
053: ALLOWANCE NOT GIVEN OFF INVOICE
054: ALLOWANCE NOT GIVEN OFF INVOICE
055: ALLOWANCE NOT GIVEN OFF INVOICE
056: ALLOWANCE NOT GIVEN OFF INVOICE
057: QUANTITY DISCOUNT
058: OTHER ALLOWANCES
059: ALLOWANCE NOT GIVEN OFF INVOICE
060: HANDLING CHARGE AS DOCUMENTED
061: INCORREDT COLOR/SIZE ALLOWANCE
062: LABOR AND HANDLING PACKAGING/REPACKAGING
063: BL ADDRESSED TO WRONG LOCATION
064: EARLY SHIPMENT
065: LATE SHIPMENT
066: NO PO NUMBER ON CARTON
067: INCORRECT PO NUMBER ON CARTON
068: INCORRECT PO NUMBER ON CARTON
069: INCORRECT PO NUMBER ON BILL OF LADING
070: NO ITEM NUMBER ON CARTONS
071: INCORRECT ITEM NUMBER ON CARTONS
072: LABOR AND HANDLING TICKETING/RETICKETING
073: DUPLICATE PAYMENT
074: PREVIOUS ACCOUNT DEBIT BALANCE
075: TRANSFER OF DEBIT BALANCE
076: BUYER'S RESERVE
077: OVERPAYMENT OF INVOICE AMOUNT
078: STORAGE CHARGES
079: SAMPLE CHARGES
080: CASH DISCOUNT
081: ANTICIPATION VENDOR REQUEST
082: ANTICIPATION EARLY PAYMENT OF INVOICE
083: DISCOUNT NOT TAKEN AT TIME OF PAYMENT
084: INTEREST ON RECOVERY OF PAYMENT IN ERROR
085: INTEREST ON OVERPAYMENT
086: EXCISE TAX
087: OTHER
090: UNAUTHORIZED CHARGE SYSTEM DEDUCTION
091: MERCHANDISE DESTROYED DAMAGED/DEFECTIVE
092: MERCHANDISE RETURN OVERSTOCK/RECALL
093: MERCHANDISE RETURN DAMAGED MERCHANDISE
094: MERCHANDISE RETURN DEFECTIVE MERCHANDISE
095: MERCHANDISE RETURN WRONG ITEM
096: MDSE FOR REPAIR/ASSEMBLY NOT RETURNED
097: RETURNED MERCHANDISE HANDLING CHARGE
150: SOFTGOODS DEFECTIVE ALLOWANCE
151: PURCHASE REBATE ALLOWANCE
152: WHOLESALE CLUB ALLOWANCE
161: PURCHASE REBATE ALLOWANCE

REF Loop Microfilm Number end

REF Loop Store Number

OptionalMax >1

Variants (all may be used)

1100

Detail > ENT Loop > ADX Loop > REF Loop Store Number > REF

Reference Information

RequiredMax use 1

—

Usage notes

—

Example

Reference Identification Qualifier

Required

Identifier (ID)

—

ST: Store Number

Reference Identification

Required

String (AN)

Min 1Max 50

—

REF Loop Store Number end

ADX Loop end

RMR Loop

OptionalMax >1

RMR

1500

Detail > ENT Loop > RMR Loop > RMR

Remittance Advice Accounts Receivable Open Item Reference

RequiredMax use 1

—

Usage notes

—

Example

If either Reference Identification Qualifier (RMR-01) or Reference Identification (RMR-02) is present, then the other is required

RMR-01

Reference Identification Qualifier

Optional

Identifier (ID)

—

CN: Carrier's Reference Number (PRO/Invoice)
IV: Seller's Invoice Number

RMR-02

Reference Identification

Optional

String (AN)

Min 1Max 50

—

Usage notes

—

RMR-03

482

Payment Action Code

Optional

Identifier (ID)

—

PO: Payment on Account

RMR-04

Monetary Amount

Optional

Decimal number (R)

Min 1Max 15

—

Usage notes

—

RMR-05

Monetary Amount

Optional

Decimal number (R)

Min 1Max 15

—

Usage notes

—

RMR-06

Monetary Amount

Optional

Decimal number (R)

Min 1Max 15

—

Usage notes

—

REFReference Information Division Identifier REFReference Information Merchandise Type Code REFReference Information Microfilm Number REFReference Information Purchase Order Number REFReference Information Store Number

1700

Detail > ENT Loop > RMR Loop > REF

Reference Information Department Number

OptionalMax use 1

—

Usage notes

—

Example

Variants (all may be used)

Reference Identification Qualifier

Required

Identifier (ID)

—

DP: Department Number

Reference Identification

Required

String (AN)

Min 1Max 50

—

Usage notes

—

REFReference Information Department Number REFReference Information Merchandise Type Code REFReference Information Microfilm Number REFReference Information Purchase Order Number REFReference Information Store Number

1700

Detail > ENT Loop > RMR Loop > REF

Reference Information Division Identifier

OptionalMax use 1

—

Usage notes

—

Example

Variants (all may be used)

Reference Identification Qualifier

Required

Identifier (ID)

—

19: Division Identifier

Reference Identification

Required

String (AN)

Min 1Max 50

—

Usage notes

—

REFReference Information Department Number REFReference Information Division Identifier REFReference Information Microfilm Number REFReference Information Purchase Order Number REFReference Information Store Number

1700

Detail > ENT Loop > RMR Loop > REF

Reference Information Merchandise Type Code

OptionalMax use 1

—

Usage notes

—

Example

Variants (all may be used)

Reference Identification Qualifier

Required

Identifier (ID)

—

MR: Merchandise Type Code

Reference Identification

Required

String (AN)

Min 1Max 50

—

Usage notes

—

REFReference Information Department Number REFReference Information Division Identifier REFReference Information Merchandise Type Code REFReference Information Purchase Order Number REFReference Information Store Number

1700

Detail > ENT Loop > RMR Loop > REF

Reference Information Microfilm Number

OptionalMax use 1

—

Usage notes

—

Example

Variants (all may be used)

Reference Identification Qualifier

Required

Identifier (ID)

—

MC: Microfilm Number

Reference Identification

Required

String (AN)

Min 1Max 50

—

REFReference Information Department Number REFReference Information Division Identifier REFReference Information Merchandise Type Code REFReference Information Microfilm Number REFReference Information Store Number

1700

Detail > ENT Loop > RMR Loop > REF

Reference Information Purchase Order Number

OptionalMax use >1

—

Usage notes

—

Example

Variants (all may be used)

Reference Identification Qualifier

Required

Identifier (ID)

—

PO: Purchase Order Number

Reference Identification

Required

String (AN)

Min 1Max 50

—

1700

Detail > ENT Loop > RMR Loop > REF

Reference Information Store Number

OptionalMax use 1

—

Usage notes

—

Example

Variants (all may be used)

Reference Identification Qualifier

Required

Identifier (ID)

—

ST: Store Number

Reference Identification

Required

String (AN)

Min 1Max 50

—

DTM

1800

Detail > ENT Loop > RMR Loop > DTM

Date/Time Reference

OptionalMax use >1

—

Usage notes

—

Example

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

097: Transaction Creation

DTM-02

373

Date

Required

Date (DT)

CCYYMMDD format

—

Usage notes

—

ADX Loop

OptionalMax >1

ADX

2100

Detail > ENT Loop > RMR Loop > ADX Loop > ADX

Adjustment

RequiredMax use 1

—

Usage notes

—

Example

If either Reference Identification Qualifier (ADX-03) or Reference Identification (ADX-04) is present, then the other is required

ADX-01

Monetary Amount

Required

Decimal number (R)

Min 1Max 15

—

ADX-02

426

Adjustment Reason Code

Required

Identifier (ID)

—

01: Pricing Error
03: Extension Error
04: Item Not Accepted - Damaged
06: Quantity Contested
10: Pallet/Container Charge Error
15: Returns - Recall
19: Duplicate Billing
21: Shipment Method of Payment Incorrect
28: Rebated Shipments
30: Delivery Charge Incorrect
37: Dimensions Incorrect
40: Address Incorrect
54: Freight Deducted
55: Tax Deducted
59: Item not received
71: Advertising Allowance
76: Cash Discount
82: Defective Allowance
86: Duplicate Payment
89: Early Buy Allowance
93: Field Destroy
97: Handling Charge
98: Labor Charges
99: Late Shipment of Goods
A2: Misshipped Wrong Product Received
A3: New Store Allowance
A5: Overage
A8: Promotional Allowance
A9: Proof of Delivery Not Received
B2: Rebate
B5: Repair of Goods
B8: Routing Violation
C4: Stock Balance
C9: Ticketing Service
D3: Unauthorized Deduction
D5: Volume Discount
D6: Recovery of Standard Allowances
DO: Other Group Insurance
E1: Recoupment
F1: Defective
FA: Anticipation Taken
GD: Samples
GG: Unsalable Merchandise
L5: Interest Due
—
MB: Pickup Allowance
MC: Miscellaneous Costs
MD: Incorrect Purchase Order Number on Bill of Lading
ME: Purchase Order Number Not on Bill of Lading
MF: Multiple Purchase Order Numbers on Invoice
MG: Purchase Order Number Incorrect on Invoice
MH: Purchase Order Number Not on Invoice
MI: Transfer or Debit Balance
MM: Incorrect Product ID on Cartons
MN: Incorrect Purchase Order Number on Carton
MO: No Product ID on Cartons
MP: No Purchase Order Number on Carton
MQ: Storage Charges
OT: Other Trading-Partner Specific Reason
RB: Agreed Freight Allowance
RH: Early Shipment of Goods
RJ: Failure to Consolidate
RL: Freight on Returns Outbound Only
RU: Interest
SF: Shipping and Freight Charge
SO: Should be Shipped Prepaid But Was Shipped Collect
TI: Transportation Issue
WO: Overpayment Recovery
ZZ: Mutually Defined

ADX-03

Reference Identification Qualifier

Optional

Identifier (ID)

—

CM: Buyer's Credit Memo
DB: Buyer's Debit Memo

ADX-04

REF Loop Microfilm Number

Reference Identification

Optional

String (AN)

Min 1Max 50

—

REF Loop Cross Reference Number

OptionalMax >1

Variants (all may be used)

2400

Detail > ENT Loop > RMR Loop > ADX Loop > REF Loop Cross Reference Number > REF

Reference Information

RequiredMax use 1

—

Example

Reference Identification Qualifier

Required

Identifier (ID)

—

6O: Cross Reference Number

REF Loop Cross Reference Number

Reference Identification

Required

String (AN)

—

001: DEFECTIVE
002: RETURN RECALL
003: UNSELLABLE MERCHANDISE
010: PRICE DIFFERENCE AS DOCUMENTED
011: PRICE DIFFERENCE BETWEEN PO AND INV
012: INVOICE INCORRECTLY TOTALED/EXTENDED
013: SUBSTITUTION OVERCHARGE
014: TRAILER SEAL INTACT
015: PALLETS/SHRINKWRAPPED
020: CONCEALED DAMAGE
021: CONCEALED SHORTAGE
022: MERCHANDISE BILLED NOT SHIPPED
023: CARTON SHORTAGE SLC
024: CARTON SHORTAGE FREIGHT BILL SIGNED SHORT
025: CARTON SHORTAGE FREIGHT BILL SIGNED SHORT
026: CARTON SHORTAGE MISROUTING CHANGED FOB
027: CARTON DAMAGE SLC
028: CARTON DAMAGE FRT BILL SIGNED DAMAGED
029: CARTON DAMAGE MISROUTING CHANGED FOB
030: DUPLICATE BILLINGS
031: PO NUMBER NOT ON INVOICE
032: MULTIPLE PO NUMBER ON INVOICE
033: PO NUMBER INCORRECT ON INVOICE
034: PALLET CHARGE
035: SALES TAX STATE
036: SALES TAX CITY
037: INSURANCE
038: STOP-OFF CHARGE INCORRECTLY ADDED TO INVOICE
039: FREIGHT COST ON BACKORDER
040: ROUTING VIOLATION EXCESSIVE FREIGHT
041: COLLECT SHOULD HAVE BEEN PREPAID
042: BACKHAUL/PICKUP ALLOWANCE
043: MDSE SB COMBINED FOR LOWER FREIGHT COST
044: FREIGHT ON RETURNED MERCHANDISE
045: PREPAID FREIGHT INCORRECTLY ADDED TO INVOICE
046: FREIGHT ALLOWANCE
047: EXCESSIVE FREIGHT CHARGE ON INVOICE
048: FREIGHT SHOULD BE PREPAID TO CONSOLIDATOR
049: FREIGHT COST TO FORWARD MISROUTED SHIPMENT
050: ALLOWANCE NOT GIVEN OFF INVOICE
051: ALLOWANCE NOT GIVEN OFF INVOICE
052: ALLOWANCE NOT GIVEN OFF INVOICE
053: ALLOWANCE NOT GIVEN OFF INVOICE
054: ALLOWANCE NOT GIVEN OFF INVOICE
055: ALLOWANCE NOT GIVEN OFF INVOICE
056: ALLOWANCE NOT GIVEN OFF INVOICE
057: QUANTITY DISCOUNT
058: OTHER ALLOWANCES
059: ALLOWANCE NOT GIVEN OFF INVOICE
060: HANDLING CHARGE AS DOCUMENTED
061: INCORREDT COLOR/SIZE ALLOWANCE
062: LABOR AND HANDLING PACKAGING/REPACKAGING
063: BL ADDRESSED TO WRONG LOCATION
064: EARLY SHIPMENT
065: LATE SHIPMENT
066: NO PO NUMBER ON CARTON
067: INCORRECT PO NUMBER ON CARTON
068: INCORRECT PO NUMBER ON CARTON
069: INCORRECT PO NUMBER ON BILL OF LADING
070: NO ITEM NUMBER ON CARTONS
071: INCORRECT ITEM NUMBER ON CARTONS
072: LABOR AND HANDLING TICKETING/RETICKETING
073: DUPLICATE PAYMENT
074: PREVIOUS ACCOUNT DEBIT BALANCE
075: TRANSFER OF DEBIT BALANCE
076: BUYER'S RESERVE
077: OVERPAYMENT OF INVOICE AMOUNT
078: STORAGE CHARGES
079: SAMPLE CHARGES
080: CASH DISCOUNT
081: ANTICIPATION VENDOR REQUEST
082: ANTICIPATION EARLY PAYMENT OF INVOICE
083: DISCOUNT NOT TAKEN AT TIME OF PAYMENT
084: INTEREST ON RECOVERY OF PAYMENT IN ERROR
085: INTEREST ON OVERPAYMENT
086: EXCISE TAX
087: OTHER
090: UNAUTHORIZED CHARGE SYSTEM DEDUCTION
091: MERCHANDISE DESTROYED DAMAGED/DEFECTIVE
092: MERCHANDISE RETURN OVERSTOCK/RECALL
093: MERCHANDISE RETURN DAMAGED MERCHANDISE
094: MERCHANDISE RETURN DEFECTIVE MERCHANDISE
095: MERCHANDISE RETURN WRONG ITEM
096: MDSE FOR REPAIR/ASSEMBLY NOT RETURNED
097: RETURNED MERCHANDISE HANDLING CHARGE
150: SOFTGOODS DEFECTIVE ALLOWANCE
151: PURCHASE REBATE ALLOWANCE
152: WHOLESALE CLUB ALLOWANCE
161: PURCHASE REBATE ALLOWANCE

REF Loop Cross Reference Number end

REF Loop Microfilm Number

OptionalMax 1

Variants (all may be used)

2400

Detail > ENT Loop > RMR Loop > ADX Loop > REF Loop Microfilm Number > REF

Reference Information

RequiredMax use 1

—

Example

Reference Identification Qualifier

Required

Identifier (ID)

—

MC: Microfilm Number