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X12 850 Purchase Order

X12 Release 5010Revised

Feb 6, 8:00 PM

—

Delimiters

~ Segment
* Element
> Component
^ Repetition

EDI sample

—

Sample

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Overview

ISA

Interchange Control Header

Max use 1

Required

Functional Group Header

Transaction Set Header

Beginning Segment for Purchase Order

Reference Information Account Number

Reference Information Internal Vendor Number

Administrative Communications Contact

F.O.B. Related Instructions

Terms of Sale/Deferred Terms of Sale

Carrier Details (Routing Sequence/Transit Time)

Extended Reference Information

Product/Item Description

Item Physical Details

Transaction Set Trailer

Max use 1

Required

Functional Group Trailer

Max use 1

Required

IEA

Interchange Control Trailer

Max use 1

Required

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
07: Global Location Number (GLN)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
07: Global Location Number (GLN)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I65

Repetition Separator

Required

String (AN)

Min 1Max 1

—

^: Repetition Separator

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00501: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Interchange Acknowledgment Requested
1: Interchange Acknowledgment Requested (TA1)

ISA-15

I14

Interchange Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

PO: Purchase Order (850)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

005010: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

0100

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

850: Purchase Order

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BEG

0200

Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1

—

Example

BEG-01

353

Transaction Set Purpose Code

Required

Identifier (ID)

—

00: Original

BEG-02

Purchase Order Type Code

Required

Identifier (ID)

—

Usage notes

—

DR: Direct Ship
KN: Purchase Order
SA: Stand-alone Order
—

BEG-03

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

BEG-05

373

Date

Required

Date (DT)

CCYYMMDD format

—

BEG-12

640

Transaction Type Code

Optional

Identifier (ID)

—

Usage notes

—

C3: Consignment

CUR

0400

Heading > CUR

Currency

OptionalMax use 1

—

Example

CUR-01

Entity Identifier Code

Required

Identifier (ID)

—

BY: Buying Party (Purchaser)
SE: Selling Party

CUR-02

100

Currency Code

Required

Identifier (ID)

Min 3Max 3

—

CUR-04

Entity Identifier Code

Optional

Identifier (ID)

—

BY: Buying Party (Purchaser)
SE: Selling Party

CUR-05

100

Currency Code

Optional

Identifier (ID)

Min 3Max 3

—

REF

0500

Heading > REF

Reference Information Account Number

OptionalMax use 1

—

Example

Variants (all may be used)

REFReference Information Internal Vendor Number

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

11: Account Number

REF-02

127

Reference Identification

Required

String (AN)

Min 1Max 50

—

REF

0500

Heading > REF

Reference Information Internal Vendor Number

RequiredMax use >1

—

Example

Variants (all may be used)

REFReference Information Account Number

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

IA: Internal Vendor Number

REF-02

127

Reference Identification

Required

String (AN)

Min 1Max 50

—

PER

0600

Heading > PER

Administrative Communications Contact

OptionalMax use 3

—

Example

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01

366

Contact Function Code

Required

Identifier (ID)

—

IC: Information Contact
—
OC: Order Contact

PER-02

Name

Required

String (AN)

Min 1Max 60

—

PER-03

365

Communication Number Qualifier

Optional

Identifier (ID)

—

EM: Electronic Mail
TE: Telephone

PER-04

364

Communication Number

Optional

String (AN)

Min 1Max 256

—

PER-05

365

Communication Number Qualifier

Optional

Identifier (ID)

—

EM: Electronic Mail
TE: Telephone

PER-06

364

Communication Number

Optional

String (AN)

Min 1Max 256

—

FOB

0800

Heading > FOB

F.O.B. Related Instructions

OptionalMax use >1

—

Example

If Transportation Terms Qualifier Code (FOB-04) is present, then Transportation Terms Code (FOB-05) is required

FOB-01

146

Shipment Method of Payment

Required

Identifier (ID)

—

CC: Collect
CF: Collect, Freight Credited Back to Customer
DF: Defined by Buyer and Seller
PC: Prepaid but Charged to Customer
PP: Prepaid (by Seller)

FOB-02

309

Location Qualifier

Optional

Identifier (ID)

—

DE: Destination (Shipping)
OR: Origin (Shipping Point)

FOB-04

334

Transportation Terms Qualifier Code

Optional

Identifier (ID)

—

01: Incoterms

FOB-05

335

Transportation Terms Code

Optional

Identifier (ID)

—

CFR: Cost and Freight
CPT: Carriage Paid To
DDP: Delivered Duty Paid
DDU: Deliver Duty Unpaid
EXW: Ex Works
FCP: Freight Carriage Paid To

ITD

1300

Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1

—

Example

ITD-01

336

Terms Type Code

Required

Identifier (ID)

—

01: Basic

ITD-04

370

Terms Discount Due Date

Optional

Date (DT)

CCYYMMDD format

—

ITD-06

446

Terms Net Due Date

Optional

Date (DT)

CCYYMMDD format

—

ITD-12

352

Description

Required

String (AN)

Min 1Max 80

—

DTM

1500

Heading > DTM

Date/Time Reference

RequiredMax use 10

—

Example

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

018: Available
—
037: Ship Not Before
038: Ship No Later
—
371: Estimated Arrival Date
—

DTM-02

373

Date

Required

Date (DT)

CCYYMMDD format

—

DTM-03

337

Time

Optional

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

TD5

2400

Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use >1

—

Example

TD5-04

Transportation Method/Type Code

Required

Identifier (ID)

—

A: Air
E: Expedited Truck
H: Customer Pickup
K: Backhaul
M: Motor (Common Carrier)
O: Containerized Ocean

TD5-05

387

Routing

Required

String (AN)

Min 1Max 35

—

TXI

2850

Heading > TXI

Tax Information

OptionalMax use >1

—

Example

TXI-01

963

Tax Type Code

Required

Identifier (ID)

—

TX: All Taxes

TXI-06

441

Tax Exempt Code

Required

Identifier (ID)

—

Usage notes

—

1: Yes (Tax Exempt)
—
2: No (Not Tax Exempt)
—

N9 Loop

OptionalMax >1

2950

Heading > N9 Loop > N9

Extended Reference Information

RequiredMax use 1

—

Example

N9-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

L1: Letters or Notes

N9-02

127

Reference Identification

Required

String (AN)

—

GEN: General Note

MTX

3000

Heading > N9 Loop > MTX

Text

RequiredMax use >1

—

Example

MTX-02

1551

Textual Data

Required

String (AN)

Min 1Max 4096

—

N9 Loop end

N1 Loop

RequiredMax >1

3100

Heading > N1 Loop > N1

Party Identification

RequiredMax use 1

—

Usage notes

—

Example

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

AG: Agent/Agency
—
BT: Bill-to-Party
ST: Ship To
Z7: Mark-for Party

N1-02

Name

Required

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

92: Assigned by Buyer or Buyer's Agent

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

3300

Heading > N1 Loop > N3

Party Location

OptionalMax use 2

—

Example

N3-01

166

Address Information

Required

String (AN)

Min 1Max 55

—

N3-02

166

Address Information

Optional

String (AN)

Min 1Max 55

—

3400

Heading > N1 Loop > N4

Geographic Location

OptionalMax use >1

—

Example

N4-01

City Name

Optional

String (AN)

Min 2Max 30

—

Usage notes

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

Usage notes

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

N1 Loop end

Heading end

Detail

PO1 Loop

RequiredMax >1

PO1

0100

Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1

—

Example

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required

PO1-01

350

Assigned Identification

Required

String (AN)

Min 1Max 20

—

PO1-02

380

Quantity

Required

Decimal number (R)

Min 1Max 15

—

PO1-03

355

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

CA: Case
EA: Each

PO1-04

212

Unit Price

Required

Decimal number (R)

Min 1Max 15

—

PO1-06

235

Product/Service ID Qualifier

Required

Identifier (ID)

—

EN: EAN/UCC - 13
—
UP: UCC - 12
—

PO1-07

234

Product/Service ID

Required

String (AN)

Min 1Max 48

—

PO1-08

235

Product/Service ID Qualifier

Optional

Identifier (ID)

—

SK: Stock Keeping Unit (SKU)
VN: Vendor's (Seller's) Item Number

PO1-09

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

PO1-10

235

Product/Service ID Qualifier

Optional

Identifier (ID)

—

SK: Stock Keeping Unit (SKU)
VN: Vendor's (Seller's) Item Number

PO1-11

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

CTP Loop

OptionalMax >1

CTP

0400

Detail > PO1 Loop > CTP Loop > CTP

Pricing Information

RequiredMax use 1

—

Example

CTP-02

236

Price Identifier Code

Required

Identifier (ID)

—

MSR: Manufacturer's Suggested Retail

CTP-03

212

Unit Price

Required

Decimal number (R)

Min 1Max 15

—

CTP Loop end

PID Loop

RequiredMax >1

PID

0500

Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1

—

Example

PID-01

349

Item Description Type

Required

Identifier (ID)

—

F: Free-form

PID-02

750

Product/Process Characteristic Code

Required

Identifier (ID)

—

08: Product
73: Vendor color description
74: Vendor size description

PID-05

352

Description

Required

String (AN)

Min 1Max 80

—

PID Loop end

PO4

0900

Detail > PO1 Loop > PO4

Item Physical Details

OptionalMax use >1

—

Example

PO4-01

356

Pack

Required

Numeric (N0)

Min 1Max 6

—

PO1 Loop end

Detail end

Summary

CTT Loop

RequiredMax >1

CTT

0100

Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1

—

Example

CTT-01

354

Number of Line Items

Required

Numeric (N0)

Min 1Max 6

—

CTT Loop end

0300

Summary > SE

Transaction Set Trailer

RequiredMax use 1

—

Example

SE-01

Number of Included Segments

Required

Numeric (N0)

Min 1Max 10

—

SE-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

Summary end

Functional Group Trailer

RequiredMax use 1

—

Example

GE-01

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

—

GE-02

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

IEA

Interchange Control Trailer

RequiredMax use 1

—

Example

IEA-01

I16

Number of Included Functional Groups

Required

Numeric (N0)

Min 1Max 5

—

IEA-02

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

EDI Samples

Sample

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *260206*2000*^*00501*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20260206*200028*1*X*005010~
ST*850*1271~
BEG*00*SA*DC640839**20251231~
REF*IA*370585~
PER*OC*Ryan Rampersaud*EM*rrampersaud@egluck.com~
FOB*PP~
ITD*01***20251231**20260506******NET 90 DAYS~
DTM*371*20260205~
DTM*037*20260122~
DTM*038*20260129~
N1*BT*STARBOARD HOLDINGS, LTD.~
N3*8400 NW 36 ST.*SUITE 600~
N4*MIAMI*FL*33166*US~
N1*ST*STARBOARD DISTRIBUTION CENTER*92*DC~
N3*9290 N.W. 112th Avenue, Suite 8~
N4*Miami*FL*33178*US~
PO1*10000*156*EA*15**UP*86702578832*SK*9866120*VN*AK-2245RTST~
PID*F*08***WATCH W BRACELET BOX SET~
PO1*20000*156*EA*15**UP*86702745531*SK*1317627*VN*AK/5142BKST~
PID*F*08***LADIES GOLDTONE BRACELET SET~
PO1*30000*108*EA*15**UP*86702570867*SK*9584632*VN*AK-2238RGST~
PID*F*08***Watch with Bracelet box set~
PO1*40000*144*EA*15**UP*86702553037*SK*9060468*VN*AK-1868GBST~
PID*F*08***Watch with Bracelet box set~
CTT*4~
SE*25*1271~
GE*1*1~
IEA*1*000000001~

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