X12 945 945 Warehouse Shipping Advice - v1.0

X12 Release 5010Revised

Oct 17, 6:03 PM

Delimiters

• ~ Segment
• * Element
• > Component
• ^ Repetition

ISA Interchange Control Header

Required · Max use 1

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 07: Global Location Number (GLN)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• 38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 07: Global Location Number (GLN)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• 38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

ISA-11 · I65 · Repetition Separator · Required · String (AN) · Min 1 Max 1

• ^: Repetition Separator

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

• 00501: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

• 0: No Interchange Acknowledgment Requested
• 1: Interchange Acknowledgment Requested (TA1)

ISA-15 · I14 · Interchange Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

• SW: Warehouse Shipping Advice (945)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

• 005010: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

0100 Heading > ST

ST Transaction Set Header

Required · Max use 1

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

• 945: Warehouse Shipping Advice

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

0200 Heading > W06

W06 Warehouse Shipment Identification

Required · Max use 1

W06-01 · 514 · Reporting Code · Required · Identifier (ID)

• F: Full Detail

W06-02 · 285 · Depositor Order Number · Required · String (AN) · Min 1 Max 22

Example values

• 80990001

• 80099999

W06-03 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Example values

• 2025-07-05

• 2025-10-17

W06-05 · 531 · Agent Shipment ID Number · Optional · String (AN) · Min 1 Max 12

Example values

• WHSORD123456

• WHSORD654321

0100 Loop Depositor Required Max 1

Variants (all may be used)

0100 Loop Warehouse0100 Loop Ship To

0400 Heading > 0100 Loop Depositor > N1

N1 Party Identification

Required · Max use 1

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• DE: Depositor

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

• 9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix
• 13: Federal Reserve Routing Code (FRRC)
• 21: Health Industry Number (HIN)
• 93: Code assigned by the organization originating the transaction set
• 94: Code assigned by the organization that is the ultimate destination of the transaction set
• UL: Global Location Number (GLN)

N1-04 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

0600 Heading > 0100 Loop Depositor > N3

N3 Party Location

Optional · Max use 2

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

0700 Heading > 0100 Loop Depositor > N4

N4 Geographic Location

Optional · Max use 1

If United Nations Location Code (UN/LOCODE) (N4-06) is present, then UN/LOCODE Qualifier (N4-05) is required

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

N4-02 · 156 · State or Province Code · Optional · Identifier (ID) · Min 2 Max 2

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

N4-04 · 26 · Country Code · Required · Identifier (ID) · Min 2 Max 3

N4-05 · 309 · UN/LOCODE Qualifier · Optional · Identifier (ID)

• UN: United Nations Location Code (UNLOCODE)

N4-06 · 310 · United Nations Location Code (UN/LOCODE) · Optional · String (AN) · Min 1 Max 30

0100 Loop Warehouse Required Max >1

Variants (all may be used)

0100 Loop Depositor0100 Loop Ship To

0400 Heading > 0100 Loop Warehouse > N1

N1 Party Identification

Required · Max use 1

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• WH: Warehouse

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

• 9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix
• 21: Health Industry Number (HIN)
• 93: Code assigned by the organization originating the transaction set
• 94: Code assigned by the organization that is the ultimate destination of the transaction set
• UL: Global Location Number (GLN)

N1-04 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

0600 Heading > 0100 Loop Warehouse > N3

N3 Party Location

Optional · Max use 2

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

0700 Heading > 0100 Loop Warehouse > N4

N4 Geographic Location

Optional · Max use 1

If United Nations Location Code (UN/LOCODE) (N4-06) is present, then UN/LOCODE Qualifier (N4-05) is required

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

N4-02 · 156 · State or Province Code · Optional · Identifier (ID) · Min 2 Max 2

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

Example values

• L4T1B2

• M1H2C3

N4-04 · 26 · Country Code · Required · Identifier (ID)

• CA: Canada

N4-05 · 309 · UN/LOCODE Qualifier · Optional · Identifier (ID)

• UN: United Nations Location Code (UNLOCODE)

N4-06 · 310 · United Nations Location Code (UN/LOCODE) · Optional · String (AN) · Min 1 Max 30

0100 Loop Ship To Required Max 1

Variants (all may be used)

0100 Loop Depositor0100 Loop Warehouse

0400 Heading > 0100 Loop Ship To > N1

N1 Party Identification

Required · Max use 1

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• ST: Ship To

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

• 9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix
• 13: Federal Reserve Routing Code (FRRC)
• 21: Health Industry Number (HIN)
• 93: Code assigned by the organization originating the transaction set
• 94: Code assigned by the organization that is the ultimate destination of the transaction set
• UL: Global Location Number (GLN)

N1-04 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

0600 Heading > 0100 Loop Ship To > N3

N3 Party Location

Optional · Max use 2

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

0700 Heading > 0100 Loop Ship To > N4

N4 Geographic Location

Optional · Max use 1

If United Nations Location Code (UN/LOCODE) (N4-06) is present, then UN/LOCODE Qualifier (N4-05) is required

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

N4-02 · 156 · State or Province Code · Optional · Identifier (ID) · Min 2 Max 2

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

N4-04 · 26 · Country Code · Required · Identifier (ID) · Min 2 Max 3

N4-05 · 309 · UN/LOCODE Qualifier · Optional · Identifier (ID)

• UN: United Nations Location Code (UNLOCODE)

N4-06 · 310 · United Nations Location Code (UN/LOCODE) · Optional · String (AN) · Min 1 Max 30

1100 Heading > G62

G62 Date/Time

Required · Max use 5

If either Time Qualifier (G62-03) or Time (G62-04) is present, then the other is required

G62-01 · 432 · Date Qualifier · Required · Identifier (ID)

• 11: Shipped on This Date
• 80: Delivery Requested Scheduled Date
• 86: Actual Pickup Date

G62-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Example values

• 2025-10-17

• 2025-07-16

• 2025-10-16

G62-03 · 176 · Time Qualifier · Optional · Identifier (ID)

• 3: Delivery Appointment Scheduled Time
• 8: Actual Pickup Time
• A: Actual Departure Time

G62-04 · 337 · Time · Optional · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Example values

• 17:39

• 07:45

• 09:12

1300 Heading > W27

W27 Carrier Details (Warehouse)

Required · Max use 1

At least one of Standard Carrier Alpha Code (W27-02) or Routing (W27-03) is required

W27-01 · 91 · Transportation Method/Type Code · Required · Identifier (ID)

• AF: Air Freight
• H: Customer Pickup
• LT: Less Than Trailer Load (LTL)
• M: Motor (Common Carrier)
• O: Containerized Ocean
• U: Private Parcel Service

W27-02 · 140 · Standard Carrier Alpha Code · Optional · Identifier (ID) · Min 2 Max 4

W27-03 · 387 · Routing · Optional · String (AN) · Min 1 Max 35

W27-06 · 206 · Equipment Initial · Optional · String (AN) · Min 1 Max 4

W27-07 · 207 · Equipment Number · Optional · String (AN) · Min 1 Max 15

1500 Heading > W10

W10 Warehouse Additional Carrier Information

Optional · Max use 10

W10-02 · 406 · Quantity of Pallets Shipped · Optional · Numeric (N0) · Min 1 Max 3

W10-04 · 225 · Seal Number · Optional · String (AN) · Min 2 Max 15

W10-05 · 225 · Seal Number · Optional · String (AN) · Min 2 Max 15

Detail

0300 Loop Required Max >1

0050 Detail > 0300 Loop > LX

LX Transaction Set Line Number

Required · Max use 1

LX-01 · 554 · Assigned Number · Required · Numeric (N0) · Min 1 Max 6

0100 Detail > 0300 Loop > MAN

MAN Marks and Numbers Information

Required · Max use >1

MAN-01 · 88 · Marks and Numbers Qualifier · Required · Identifier (ID)

• GM: EAN.UCC Serial Shipping Container Code (SSCC) and Application Identifier

MAN-02 · 87 · Marks and Numbers · Required · String (AN) · Min 1 Max 48

Example values

• 820451275388578593

• 735010069766944469

• 735010069766944469

• 517333272294945451

0310 Loop Required Max >1

0200 Detail > 0300 Loop > 0310 Loop > W12

W12 Warehouse Item Detail

Required · Max use 1

If either Product/Service ID Qualifier (W12-21) or Product/Service ID (W12-22) is present, then the other is required

If either Product/Service ID Qualifier (W12-17) or Product/Service ID (W12-18) is present, then the other is required

W12-01 · 368 · Shipment/Order Status Code · Required · Identifier (ID)

• CC: Shipment Complete on (Date)
• CP: Partial Shipment on (Date), Considered No Backorder

W12-03 · 382 · Number of Units Shipped · Required · Decimal number (R) · Min 1 Max 10

W12-05 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

• CA: Case
• EA: Each
• PK: Package
• PL: Pallet/Unit Load

W12-06 · 438 · U.P.C. Case Code · Optional · String (AN) · Min 12 Max 12

W12-07 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

• VN: Vendor's (Seller's) Item Number

W12-08 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

W12-17 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• UK: GTIN 14-digit Data Structure

W12-18 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 14

W12-19 · 892 · Line Item Change Reason Code · Optional · Identifier (ID)

• 01: Out of Stock
• 04: On Hold
• 07: Inventory Discrepancy
• 09: Substitution
• 16: Insufficient Equipment Space
• 27: Customer Age Guidelines Not Met

W12-21 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• F1: Catalog Number

W12-22 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

0300 Detail > 0300 Loop > 0310 Loop > G69

G69 Line Item Detail - Description

Required · Max use 5

G69-01 · 369 · Free-form Description · Required · String (AN) · Min 1 Max 45

0400 Detail > 0300 Loop > 0310 Loop > N9

N9 Extended Reference Information

Optional · Max use 200

If either Reference Identification Qualifier (N9-01) or Reference Identification (N9-02) is present, then the other is required

N9-01 · 128 · Reference Identification Qualifier · Optional · Identifier (ID)

• LT: Lot Number

N9-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 50

N9-04 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

N9-07 · C040 · Reference Identifier · Optional Max use 1 · To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier · If either Reference Identification Qualifier (C040 - 01) or Reference Identification (C040 - 02) is present, then the other is required If either Reference Identification Qualifier (C040 - 03) or Reference Identification (C040 - 04) is present, then the other is required

C040-01 · 128 · Reference Identification Qualifier · Optional · Identifier (ID)

• L9: Customer's Part Number

C040-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 50

C040-03 · 128 · Reference Identification Qualifier · Optional · Identifier (ID)

• CO: Customer Order Number

C040-04 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 50

Example values

• 10000001

• 10000999

• 20000001

• 20000999

Summary

0100 Summary > W03

W03 Total Shipment Information (Warehouse)

Required · Max use 1

If either Volume (W03-04) or Unit or Basis for Measurement Code (W03-05) is present, then the other is required

If either Lading Quantity (W03-06) or Unit or Basis for Measurement Code (W03-07) is present, then the other is required

W03-01 · 382 · Number of Units Shipped · Required · Decimal number (R) · Min 1 Max 10

W03-02 · 81 · Weight · Required · Decimal number (R) · Min 1 Max 10

W03-03 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

• GR: Gram
• KG: Kilogram

W03-04 · 183 · Volume · Optional · Decimal number (R) · Min 1 Max 8

W03-05 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

• C8: Cubic Decimeter
• CC: Cubic Centimeter
• CR: Cubic Meter

W03-06 · 80 · Lading Quantity · Optional · Numeric (N0) · Min 1 Max 7

W03-07 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

• PL: Pallet/Unit Load

0200 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

GE Functional Group Trailer

Required · Max use 1

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

IEA Interchange Control Trailer

Required · Max use 1

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9