X12 940 940 Warehouse Shipping Order - v1.2

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
07: Global Location Number (GLN)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
07: Global Location Number (GLN)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I65

Repetition Separator

Required

String (AN)

Min 1Max 1

—

^: Repetition Separator

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00501: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Interchange Acknowledgment Requested
1: Interchange Acknowledgment Requested (TA1)

ISA-15

I14

Interchange Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

OW: Warehouse Shipping Order (940)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

005010: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

0100

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

940: Warehouse Shipping Order

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

W05

0200

Heading > W05

Shipping Order Identification

RequiredMax use 1

—

Example

W05-01

473

Order Status Code

Required

Identifier (ID)

—

N: Original

W05-02

285

Depositor Order Number

Required

String (AN)

Min 1Max 22

—

Usage notes

—

Example values

```
80990001
```
```
80099999
```

W05-03

324

Purchase Order Number

Optional

String (AN)

Min 1Max 22

—

Usage notes

—

Example values

```
10000205
```
```
10000299
```
```
10000301
```

0100 Loop Depositor

RequiredMax 1

Variants (all may be used)

0100 Loop Warehouse 0100 Loop Ship To

0400

Heading > 0100 Loop Depositor > N1

Party Identification

RequiredMax use 1

—

Example

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

Usage notes

—

DE: Depositor

N1-02

Name

Required

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Required

Identifier (ID)

—

Usage notes

—

9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix
21: Health Industry Number (HIN)
93: Code assigned by the organization originating the transaction set
94: Code assigned by the organization that is the ultimate destination of the transaction set
UL: Global Location Number (GLN)

N1-04

Identification Code

Required

String (AN)

Min 2Max 80

—

0600

Heading > 0100 Loop Depositor > N3

Party Location

OptionalMax use 1

—

Example

N3-01

166

Address Information

Required

String (AN)

Min 1Max 55

—

N3-02

166

Address Information

Optional

String (AN)

Min 1Max 55

—

0700

Heading > 0100 Loop Depositor > N4

Geographic Location

OptionalMax use 1

—

Example

If United Nations Location Code (UN/LOCODE) (N4-06) is present, then UN/LOCODE Qualifier (N4-05) is required

N4-01

City Name

Required

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal or Zip Code

Required

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Required

Identifier (ID)

Min 2Max 2

—

Usage notes

—

N4-05

309

UN/LOCODE Qualifier

Optional

Identifier (ID)

—

UN: United Nations Location Code (UNLOCODE)

N4-06

310

United Nations Location Code (UN/LOCODE)

Optional

String (AN)

Min 5Max 5

—

PER

0800

Heading > 0100 Loop Depositor > PER

Administrative Communications Contact

OptionalMax use 1

—

Example

PER-01

Required

Identifier (ID)

Max use 2

—

Usage notes

—

EB: Entered By

PER-02

Name

Optional

String (AN)

Min 1Max 60

—

Example values

```
FSMITH
```
```
TCHEN
```
```
APRINCE
```

0100 Loop Depositor end

0100 Loop Warehouse

RequiredMax 1

Variants (all may be used)

0100 Loop Depositor 0100 Loop Ship To

0400

Heading > 0100 Loop Warehouse > N1

Party Identification

RequiredMax use 1

—

Example

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

WH: Warehouse

N1-02

Name

Required

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Required

Identifier (ID)

—

Usage notes

—

9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix
21: Health Industry Number (HIN)
93: Code assigned by the organization originating the transaction set
94: Code assigned by the organization that is the ultimate destination of the transaction set
UL: Global Location Number (GLN)

N1-04

Identification Code

Required

String (AN)

Min 2Max 80

—

0600

Heading > 0100 Loop Warehouse > N3

Party Location

OptionalMax use 1

—

Example

N3-01

166

Address Information

Required

String (AN)

Min 1Max 55

—

N3-02

166

Address Information

Optional

String (AN)

Min 1Max 55

—

0700

Heading > 0100 Loop Warehouse > N4

Geographic Location

OptionalMax use 1

—

Example

If United Nations Location Code (UN/LOCODE) (N4-06) is present, then UN/LOCODE Qualifier (N4-05) is required

N4-01

City Name

Required

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal or Zip Code

Required

Identifier (ID)

Min 3Max 15

—

Example values

```
L4T1B2
```
```
M1H2C3
```

N4-04

Country Code

Required

Identifier (ID)

Min 2Max 2

—

Usage notes

—

N4-05

309

UN/LOCODE Qualifier

Optional

Identifier (ID)

—

UN: United Nations Location Code (UNLOCODE)

N4-06

310

United Nations Location Code (UN/LOCODE)

Optional

String (AN)

Min 5Max 5

—

0100 Loop Warehouse end

0100 Loop Ship To

RequiredMax 1

Variants (all may be used)

0100 Loop Depositor 0100 Loop Warehouse

0400

Heading > 0100 Loop Ship To > N1

Party Identification

RequiredMax use 1

—

Example

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

ST: Ship To

N1-02

Name

Required

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Required

Identifier (ID)

—

Usage notes

—

9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix
21: Health Industry Number (HIN)
93: Code assigned by the organization originating the transaction set
94: Code assigned by the organization that is the ultimate destination of the transaction set
UL: Global Location Number (GLN)

N1-04

Identification Code

Required

String (AN)

Min 2Max 80

—

0600

Heading > 0100 Loop Ship To > N3

Party Location

RequiredMax use 1

—

Example

N3-01

166

Address Information

Required

String (AN)

Min 1Max 55

—

N3-02

166

Address Information

Optional

String (AN)

Min 1Max 55

—

0700

Heading > 0100 Loop Ship To > N4

Geographic Location

RequiredMax use 1

—

Example

If United Nations Location Code (UN/LOCODE) (N4-06) is present, then UN/LOCODE Qualifier (N4-05) is required

N4-01

City Name

Required

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal or Zip Code

Required

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Required

Identifier (ID)

Min 2Max 2

—

Usage notes

—

N4-05

309

UN/LOCODE Qualifier

Optional

Identifier (ID)

—

UN: United Nations Location Code (UNLOCODE)

N4-06

310

United Nations Location Code (UN/LOCODE)

Optional

String (AN)

Min 5Max 5

—

PER

0800

Heading > 0100 Loop Ship To > PER

Administrative Communications Contact

OptionalMax use 1

—

Example

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

At least one of Name (PER-02) or Communication Number (PER-04) is required

PER-01

Required

Identifier (ID)

Max use 2

—

Usage notes

—

RE: Receiving Contact

PER-02

Name

Optional

String (AN)

Min 1Max 60

—

PER-03

365

Communication Number Qualifier

Optional

Identifier (ID)

—

TE: Telephone

PER-04

364

Communication Number

Optional

String (AN)

Min 1Max 32

—

PER-05

365

Communication Number Qualifier

Optional

Identifier (ID)

—

EX: Telephone Extension

PER-06

364

Communication Number

Optional

String (AN)

Min 1Max 8

—

0100 Loop Ship To end

0900

Heading > N9

Extended Reference Information

OptionalMax use 1

—

Example

N9-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

Usage notes

—

OQ: Order Number

N9-02

127

Reference Identification

Required

String (AN)

Min 1Max 50

—

Usage notes

—

Example values

```
10000375
```
```
10000374
```
```
10000049
```
```
10000378
```
```
10000345
```
```
10000343
```

G62

1100

Heading > G62

Date/Time

RequiredMax use 2

—

Usage notes

—

Example

If either Time Qualifier (G62-03) or Time (G62-04) is present, then the other is required

G62-01

432

Date Qualifier

Required

Identifier (ID)

—

02: Delivery Requested on This Date
10: Requested Ship Date/Pickup Date

G62-02

373

Date

Required

Date (DT)

CCYYMMDD format

—

Example values

```
2025-07-25
```
```
2025-07-31
```
```
2025-07-14
```

G62-03

176

Time Qualifier

Optional

Identifier (ID)

—

Y: Requested Pickup Time
Z: Requested Delivery Time

G62-04

337

Time

Optional

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

Example values

```
13:30
```
```
14:00
```
```
09:00
```

NTE

1200

Heading > NTE

Note/Special Instruction

OptionalMax use 10

—

Usage notes

—

Example

NTE-01

363

Note Reference Code

Required

Identifier (ID)

—

Usage notes

—

BOL: Bill of Lading Note
SPH: Special Handling
WHI: Warehouse Instruction

NTE-02

352

Description

Required

String (AN)

Min 1Max 80

—

W66

1400

Heading > W66

Warehouse Carrier Information

OptionalMax use 1

—

Example

W66-01

146

Shipment Method of Payment

Optional

Identifier (ID)

—

CC: Collect
PP: Prepaid (by Seller)
PU: Pickup
TP: Third Party Pay

W66-02

Transportation Method/Type Code

Optional

Identifier (ID)

—

AF: Air Freight
H: Customer Pickup
LT: Less Than Trailer Load (LTL)
M: Motor (Common Carrier)
O: Containerized Ocean
U: Private Parcel Service

Heading end

Detail

0300 Loop

OptionalMax >1

0050

Detail > 0300 Loop > LX

Transaction Set Line Number

RequiredMax use 1

—

Example

LX-01

554

Assigned Number

Required

Numeric (N0)

Min 1Max 6

—

0310 Loop

RequiredMax >1

W01

0200

Detail > 0300 Loop > 0310 Loop > W01

Line Item Detail - Warehouse

RequiredMax use 1

—

Example

If either Product/Service ID Qualifier (W01-15) or Product/Service ID (W01-16) is present, then the other is required

If either Product/Service ID Qualifier (W01-06) or Product/Service ID (W01-07) is present, then the other is required

At least one of U.P.C. Case Code (W01-03), Product/Service ID (W01-07) or Product/Service ID (W01-16) is required

W01-01

380

Quantity

Required

Decimal number (R)

Min 1Max 15

—

Usage notes

—

W01-02

355

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

Usage notes

—

CA: Case
—
EA: Each
PK: Package
—
PL: Pallet/Unit Load

W01-03

438

U.P.C. Case Code

Optional

String (AN)

Min 12Max 12

—

Usage notes

—

W01-04

235

Product/Service ID Qualifier

Required

Identifier (ID)

—

VN: Vendor's (Seller's) Item Number

W01-05

234

Product/Service ID

Required

String (AN)

Min 6Max 18

—

Usage notes

—

W01-06

235

Product/Service ID Qualifier

Optional

Identifier (ID)

—

UK: GTIN 14-digit Data Structure
—

W01-07

234

Product/Service ID

Optional

String (AN)

Min 14Max 14

—

Usage notes

—

W01-15

235

Product/Service ID Qualifier

Optional

Identifier (ID)

—

F1: Catalog Number

W01-16

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

Usage notes

—

G69

0300

Detail > 0300 Loop > 0310 Loop > G69

Line Item Detail - Description

RequiredMax use 5

—

Example

G69-01

369

Free-form Description

Required

String (AN)

Min 1Max 45

—

0400

Detail > 0300 Loop > 0310 Loop > N9

Extended Reference Information Line Item Identifier (Seller's)

OptionalMax use 1

—

Usage notes

—

Example

Variants (all may be used)

N9Extended Reference Information Lot Number

N9-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

Usage notes

—

LI: Line Item Identifier (Seller's)

N9-02

127

Reference Identification

Required

String (AN)

Min 1Max 6

—

Usage notes

—

0400

Detail > 0300 Loop > 0310 Loop > N9

Extended Reference Information Lot Number

OptionalMax use 200

—

Usage notes

—

Example

Variants (all may be used)

N9Extended Reference Information Line Item Identifier (Seller's)

N9-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

LT: Lot Number

N9-02

127

Reference Identification

Required

String (AN)

Min 1Max 30

—

Usage notes

—

Example values

```
LOTCODE001
```
```
LOTCODE002
```
```
LOTCODE003
```
```
LT12345678
```
```
LT87654321
```

N9-04

373

Date

Optional

Date (DT)

CCYYMMDD format

—

Usage notes

—

Example values

```
2029-04-30
```
```
2028-12-31
```
```
2029-08-31
```
```
2030-12-31
```
```
2028-05-31
```

W20

0500

Detail > 0300 Loop > 0310 Loop > W20

Line Item Detail - Packing

OptionalMax use 1

—

Example

If either Volume (W20-08) or Unit or Basis for Measurement Code (W20-09) is present, then the other is required

If either Weight (W20-04), Weight Qualifier (W20-05) or Weight Unit Code (W20-06) are present, then the others are required

W20-04

Weight

Optional

Decimal number (R)

Min 1Max 10

—

W20-05

187

Weight Qualifier

Optional

Identifier (ID)

—

G: Gross Weight

W20-06

188

Weight Unit Code

Optional

Identifier (ID)

—

Usage notes

—

G: Grams
K: Kilograms

W20-08

183

Volume

Optional

Decimal number (R)

Min 1Max 8

—

W20-09

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

Usage notes

—

C8: Cubic Decimeter
CC: Cubic Centimeter
CR: Cubic Meter

0310 Loop end

0300 Loop end

Detail end

Summary

W76

0100

Summary > W76

Total Shipping Order

RequiredMax use 1

—

Example

If either Weight (W76-02) or Unit or Basis for Measurement Code (W76-03) is present, then the other is required

If either Volume (W76-04) or Unit or Basis for Measurement Code (W76-05) is present, then the other is required

W76-01

380

Quantity

Required

Decimal number (R)

Min 1Max 15

—

W76-02

Weight

Optional

Decimal number (R)

Min 1Max 10

—

W76-03

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

Usage notes

—

GR: Gram
KG: Kilogram

W76-04

183

Volume

Optional

Decimal number (R)

Min 1Max 8

—

W76-05

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

Usage notes

—

C8: Cubic Decimeter
—
CC: Cubic Centimeter
—
CR: Cubic Meter
—

0200

Summary > SE

Transaction Set Trailer

RequiredMax use 1

—

Example

SE-01

Number of Included Segments

Required

Numeric (N0)

Min 1Max 10

—

SE-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

Summary end

Functional Group Trailer

RequiredMax use 1

—

Example

GE-01

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

—

GE-02

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

IEA

Interchange Control Trailer

RequiredMax use 1

—

Example

IEA-01

I16

Number of Included Functional Groups

Required

Numeric (N0)

Min 1Max 5

—

IEA-02

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

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