Navy Exchange Service Command (NEXCOM)
/
Purchase Order
  • Specification
  • EDI Inspector
Stedi maintains this guide based on public documentation from Navy Exchange Service Command (NEXCOM). Contact Navy Exchange Service Command (NEXCOM) for official EDI specifications. To report any errors in this guide, please contact us.
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X12 850 Purchase Order

X12 Release 4010Revised
Feb 7, 4:37 AM
Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI sample
  • Sample
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BEG
020
Beginning Segment for Purchase Order
Max use 1
Required
REF
050
Reference Identification Customer Order Number
Max use 1
Optional
REF
050
Reference Identification Department Number
Max use 1
Optional
REF
050
Reference Identification Internal Vendor Number
Max use 1
Required
SAC Loop
ITD
130
Terms of Sale/Deferred Terms of Sale
Max use 1
Required
DTM
150
Date/Time Reference Requested Ship
Max use 1
Optional
DTM
150
Date/Time Reference Ship No Later
Max use 1
Optional
DTM
150
Date/Time Reference Ship Not Before
Max use 10
Optional
TD5
240
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Optional
CTB
280
Restrictions/Conditions
Max use 5
Required
N1 Loop Bill-to-Party
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)
U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
PO
Purchase Order (850)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
850
Purchase Order
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BEG
020
Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1
Example
BEG-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
00
Original
BEG-02
92
Purchase Order Type Code
Required
Identifier (ID)
DR
Direct Ship
DS
Dropship
OS
Special Order
RE
Reorder
SA
Stand-alone Order
BEG-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
Required
Date (DT)
CCYYMMDD format
REF
050
Heading > REF

Reference Identification Customer Order Number

OptionalMax use >1
Usage notes
Example
Variants (all may be used)
REFReference Identification Department NumberREFReference Identification Internal Vendor Number
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
CO
Customer Order Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30
REF
050
Heading > REF

Reference Identification Department Number

OptionalMax use 1
Usage notes
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
DP
Department Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30
REF
050
Heading > REF

Reference Identification Internal Vendor Number

RequiredMax use 1
Usage notes
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
IA
Internal Vendor Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30
SAC Loop
OptionalMax >1
SAC
120
Heading > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1
Usage notes
Example
If either Agency Qualifier Code (SAC-03) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is present, then the other is required
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)
N
No Allowance or Charge
SAC-03
559
Agency Qualifier Code
Required
Identifier (ID)
VI
Voluntary Inter-Industry Commerce Standard (VICS) EDI
SAC-04
1301
Agency Service, Promotion, Allowance, or Charge Code
Optional
String (AN)
PR
Promotional Order
SAC-15
352
Description
Optional
String (AN)
Min 1Max 80
Usage notes
SAC Loop end
ITD
130
Heading > ITD

Terms of Sale/Deferred Terms of Sale

RequiredMax use >1
Example
If Terms Discount Percent (ITD-03) is present, then Terms Discount Days Due (ITD-05) is required
ITD-03
338
Terms Discount Percent
Optional
Decimal number (R)
Min 1Max 6
ITD-05
351
Terms Discount Days Due
Optional
Numeric (N0)
Min 1Max 3
ITD-07
386
Terms Net Days
Optional
Numeric (N0)
Min 1Max 3
ITD-12
352
Description
Optional
String (AN)
Min 1Max 80
Usage notes
DTM
150
Heading > DTM

Date/Time Reference Requested Ship

OptionalMax use 1
Usage notes
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
010
Requested Ship
Required
Date (DT)
CCYYMMDD format
DTM
150
Heading > DTM

Date/Time Reference Ship No Later

OptionalMax use 1
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
038
Ship No Later
Required
Date (DT)
CCYYMMDD format
DTM
150
Heading > DTM

Date/Time Reference Ship Not Before

OptionalMax use 10
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
037
Ship Not Before
Required
Date (DT)
CCYYMMDD format
TD5
240
Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12
Usage notes
Example
If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required
TD5-02
66
Identification Code Qualifier
Required
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
TD5-03
67
Identification Code
Optional
String (AN)
Min 2Max 80
Usage notes
CTB
280
Heading > CTB

Restrictions/Conditions

RequiredMax use 5
Usage notes
Example
If either Quantity Qualifier (CTB-03) or Quantity (CTB-04) is present, then the other is required
At least one of Description (CTB-02) or Quantity (CTB-04) is required
CTB-01
688
Restrictions/Conditions Qualifier
Required
Identifier (ID)
AA
Paperwork
CTB-02
352
Description
Optional
String (AN)
Min 1Max 80
Usage notes
CTB-03
673
Quantity Qualifier
Optional
Identifier (ID)
AA
Unacknowledged Quantity
CTB-04
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
Usage notes
N1 Loop Bill-to-Party
RequiredMax 1
Variants (all may be used)
N1 Loop Ship To
N1
310
Heading > N1 Loop Bill-to-Party > N1

Name

RequiredMax use 1
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
BT
Bill-to-Party
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80
Usage notes
N2
320
Heading > N1 Loop Bill-to-Party > N2

Additional Name Information

RequiredMax use 2
Example
Required
String (AN)
Min 1Max 60
N3
330
Heading > N1 Loop Bill-to-Party > N3

Address Information

RequiredMax use 2
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
340
Heading > N1 Loop Bill-to-Party > N4

Geographic Location

RequiredMax use >1
Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15
N1 Loop Bill-to-Party end
N1 Loop Ship To
OptionalMax >1
Variants (all may be used)
N1 Loop Bill-to-Party
N1
310
Heading > N1 Loop Ship To > N1

Name

RequiredMax use 1
Usage notes
Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
ST
Ship To
Optional
String (AN)
Min 1Max 60
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
N3
330
Heading > N1 Loop Ship To > N3

Address Information

RequiredMax use 2
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
340
Heading > N1 Loop Ship To > N4

Geographic Location

RequiredMax use >1
Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15
PER
360
Heading > N1 Loop Ship To > PER

Administrative Communications Contact

OptionalMax use >1
Usage notes
Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)
DC
Delivery Contact
Optional
String (AN)
Min 1Max 60
PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80
N1 Loop Ship To end
Heading end

Detail

PO1 Loop
RequiredMax >1
PO1
010
Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1
Example
If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required
If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required
If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required
PO1-02
330
Quantity Ordered
Required
Decimal number (R)
Min 1Max 15
PO1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Min 2Max 2
PO1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15
PO1-05
639
Basis of Unit Price Code
Required
Identifier (ID)
WE
Wholesale Price per Each
PO1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)
EN
European Article Number (EAN) (2-5-5-1)
UK
U.P.C./EAN Shipping Container Code (1-2-5-5-1)
UP
U.P.C. Consumer Package Code (1-5-5-1)
PO1-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48
PO1-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)
VA
Vendor's Style Number
VE
Vendor Color
PO1-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
PO1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)
BO
Buyers Color
IT
Buyer's Style Number
PO1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
PO1-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)
IZ
Buyer's Size Code
SM
National Retail Merchants Association Size Code
PO1-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
CTP Loop
RequiredMax >1
CTP
040
Detail > PO1 Loop > CTP Loop > CTP

Pricing Information

RequiredMax use 1
Usage notes
Example
CTP-02
236
Price Identifier Code
Optional
Identifier (ID)
RES
Resale
CTP-03
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15
CTP Loop end
PID Loop
RequiredMax >1
PID
050
Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1
Usage notes
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-02
750
Product/Process Characteristic Code
Optional
Identifier (ID)
08
Product
75
Buyer's Color Description
PID-05
352
Description
Required
String (AN)
Min 1Max 80
Usage notes
PID Loop end
PO4
090
Detail > PO1 Loop > PO4

Item Physical Details

RequiredMax use >1
Usage notes
Example
Optional
Numeric (N0)
Min 1Max 6
SDQ
190
Detail > PO1 Loop > SDQ

Destination Quantity

OptionalMax use 500
Usage notes
Example
If either Identification Code (SDQ-05) or Quantity (SDQ-06) is present, then the other is required
If either Identification Code (SDQ-07) or Quantity (SDQ-08) is present, then the other is required
If either Identification Code (SDQ-09) or Quantity (SDQ-10) is present, then the other is required
If either Identification Code (SDQ-11) or Quantity (SDQ-12) is present, then the other is required
If either Identification Code (SDQ-13) or Quantity (SDQ-14) is present, then the other is required
If either Identification Code (SDQ-15) or Quantity (SDQ-16) is present, then the other is required
If either Identification Code (SDQ-17) or Quantity (SDQ-18) is present, then the other is required
If either Identification Code (SDQ-19) or Quantity (SDQ-20) is present, then the other is required
If either Identification Code (SDQ-21) or Quantity (SDQ-22) is present, then the other is required
SDQ-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Min 2Max 2
Usage notes
SDQ-02
66
Identification Code Qualifier
Optional
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
SDQ-03
67
Identification Code
Required
String (AN)
Min 2Max 80
SDQ-04
380
Quantity
Required
Decimal number (R)
Min 1Max 15
SDQ-05
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-06
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-07
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-08
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-09
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-10
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-11
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-12
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-13
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-14
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-15
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-16
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-17
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-18
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-19
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-20
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-21
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-22
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
PO1 Loop end
Detail end

Summary

CTT Loop
RequiredMax >1
CTT
010
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
CTT Loop end
SE
030
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
EDI Samples

Sample

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *260207*0437*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20260207*043744*1*X*004010~
ST*850*0001~
BEG*00*SA*0037915163**20260115~
REF*DP*585~
REF*IA*087403341~
ITD***0**0**30*****Terms Net 30 DATE OF INVOICE MUST NOT PRECEDE DATE OF SHIPMENT~
DTM*037*20260317~
DTM*038*20260328~
TD5**92*Website https://nextms.nexweb.org/ for ORDERS ROUTED/CONFIRMED.~
TD5**92*Email issues to NEX.Traffic.Management.Group@nexweb.org~
CTB*AA*PO TERMS&COND at www.mynavyexchange.com/nex/doing-business-with-us/vendor-guide~
N1*ST*SE RETAIL DIST CTR*92*983~
N3*BLDG 781 PAGE ROAD~
N4*PENSACOLA*FL*32508~
N1*BT**92*001~
N2*NAVY EXCHANGE SERVICE COMMAND~
N3*9222 HAMPTON BLVD BLDG CD-1~
N4*NORFOLK*VA*23505~
PO1**98*EA*25*WE*UP*086702628384*VA*AK/3295SVST*IT*14039916~
CTP**RES*39.99~
PID*F*08***ANNE KLEIN SP CRYSTAL BANGLE WATCH SET SILVER 32MM~
PID*F*75***Silver~
PO4*1~
SDQ*EA*92*010*8*016*2*034*2*164*8*191*8*221*2*305*14*335*2*407*2*437*14~
SDQ*EA*92*440*14*464*8*652*14~
PO1**72*EA*25*WE*UP*086702628414*VA*AK/3286BYST*IT*14039918~
CTP**RES*39.99~
PID*F*08***ANNE KLEIN SP SWAROVSKI CRYSTAL ACCENTED WATCH SET ROSE GOLD 32MM~
PID*F*75***Rose Gold~
PO4*1~
SDQ*EA*92*010*6*164*6*191*6*305*12*437*12*440*12*464*6*652*12~
PO1**66*EA*25*WE*UP*086702607990*VA*AK/3083SVST*IT*14530201~
CTP**RES*50~
PID*F*08***ANNE KLEIN PREMIUM CRYSTAL ACCENTED WATCH AND BRACELET SET SILVER 22MM~
PID*F*75***Silver~
PO4*1~
SDQ*EA*92*010*6*016*2*034*2*164*6*191*6*221*2*305*8*335*2*407*2*437*8~
SDQ*EA*92*440*8*464*6*652*8~
PO1**82*EA*25*WE*UP*086702628292*VA*AK-3284WTST*IT*14684102~
CTP**RES*50~
PID*F*08***ANNE KLEIN WATCH AND BRACELET 3 PC SET GOLD TONE~
PID*F*75***Gold Tone~
PO4*1~
SDQ*EA*92*010*6*016*2*034*2*164*6*191*6*221*2*305*12*335*2*407*2*437*12~
SDQ*EA*92*440*12*464*6*652*12~
PO1**114*EA*25*WE*UP*086702700493*VA*AK-3296IVST*IT*19827957~
CTP**RES*45~
PID*F*08***ANNE KLEIN BANGLE BRACELET WATCH SET GOLD/IVORY~
PID*F*75***Gold/Ivory~
PO4*1~
SDQ*EA*92*010*10*016*2*034*2*164*10*191*10*221*2*305*16*335*2*407*2*437*16~
SDQ*EA*92*440*16*464*10*652*16~
CTT*5~
SE*53*0001~
ST*850*0001~
BEG*00*SA*0037860645**20251211~
REF*DP*585~
REF*IA*087403341~
ITD***0**0**30*****Terms Net 30 DATE OF INVOICE MUST NOT PRECEDE DATE OF SHIPMENT~
DTM*037*20251211~
DTM*038*20251218~
TD5**92*Website https://nextms.nexweb.org/ for ORDERS ROUTED/CONFIRMED.~
TD5**92*Email issues to NEX.Traffic.Management.Group@nexweb.org~
CTB*AA*PO TERMS&COND at www.mynavyexchange.com/nex/doing-business-with-us/vendor-guide~
N1*ST*SE RETAIL DIST CTR*92*983~
N3*BLDG 781 PAGE ROAD~
N4*PENSACOLA*FL*32508~
N1*BT**92*001~
N2*NAVY EXCHANGE SERVICE COMMAND~
N3*9222 HAMPTON BLVD BLDG CD-1~
N4*NORFOLK*VA*23505~
PO1**322*EA*17*WE*UP*086702745531*VA*AK-5142BKST*IT*19778823~
CTP**RES*30~
PID*F*08***ANNE KLEIN WOMENS DIAMOND DIAL BANGLE BRACELET WATCH SET GOLD/BLACK~
PID*F*75***Gold/Black~
PO4*1~
CTT*1~
SE*24*0001~
GE*2*1~
IEA*1*000000001~

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