JCPenney
/
Purchase Order (eCommerce & Fulfillment)
  • Specification
  • EDI Inspector
Stedi maintains this guide based on public documentation from JCPenney. Contact JCPenney for official EDI specifications. To report any errors in this guide, please contact us.
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X12 850 Purchase Order (eCommerce & Fulfillment)

X12 Release 4030Revised
Jul 21, 3:49 PM
Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
0100
Transaction Set Header
Max use 1
Required
BEG
0200
Beginning Segment for Purchase Order
Max use 1
Required
REF
0500
Reference Identification
Max use 1
Optional
PER
0600
Administrative Communications Contact
Max use 3
Optional
FOB
0800
F.O.B. Related Instructions
Max use 1
Optional
CSH
1100
Sales Requirements
Max use 5
Optional
SAC Loop
ITD
1300
Terms of Sale/Deferred Terms of Sale
Max use 1
Optional
DTM
1500
Date/Time Reference Cancel After
Max use 10
Optional
DTM
1500
Date/Time Reference Requested Ship
Max use 1
Optional
TD5
2400
Carrier Details (Routing Sequence/Transit Time)
Max use 1
Optional
detail
PO1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1
^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00403
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
PO
Purchase Order (850)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
004030
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
850
Purchase Order
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BEG
0200
Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1
Usage notes
Example
BEG-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
00
Original
06
Confirmation
07
Duplicate
BEG-02
92
Purchase Order Type Code
Required
Identifier (ID)
Usage notes
BK
Blanket Order (Quantity Firm)
DR
Direct Ship
KC
Contract
LB
Lease (Blanket Agreement)
LS
Lease
OS
Special Order
RE
Reorder
RL
Release or Delivery Order
SA
Stand-alone Order
BEG-03
324
Purchase Order Number
Required
String (AN)
Min 8Max 9
Usage notes
BEG-04
328
Release Number
Optional
String (AN)
Min 1Max 30
Usage notes
Required
Date (DT)
CCYYMMDD format
Usage notes
BEG-06
367
Contract Number
Optional
String (AN)
Min 1Max 30
Usage notes
REF
0500
Heading > REF

Reference Identification

OptionalMax use >1
Usage notes
Example
At least one of Reference Identification (REF-02) or Description (REF-03) is required
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
AE
Authorization for Expense (AFE) Number
CH
Customer catalog number
DP
Department Number
IA
Internal Vendor Number
PD
Promotion/Deal Number
QC
Product Specification Document Number
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 50
REF-03
352
Description
Optional
String (AN)
Min 1Max 80
PER
0600
Heading > PER

Administrative Communications Contact

OptionalMax use 3
Usage notes
Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)
DC
Delivery Contact
OC
Order Contact
Optional
String (AN)
Min 1Max 60
Usage notes
PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 256
Usage notes
FOB
0800
Heading > FOB

F.O.B. Related Instructions

OptionalMax use >1
Usage notes
Example
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)
Min 2Max 2
CSH
1100
Heading > CSH

Sales Requirements

OptionalMax use 5
Usage notes
Example
CSH-01
563
Sales Requirement Code
Optional
Identifier (ID)
P2
Ship As Soon As Possible
P4
Do Not Preship
SP
Ship Partial, Balance Cancel
SAC Loop
OptionalMax >1
SAC
1200
Heading > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1
Usage notes
Example
If either Agency Qualifier Code (SAC-03) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is present, then the other is required
If either Unit or Basis for Measurement Code (SAC-09) or Quantity (SAC-10) is present, then the other is required
If Reference Identification (SAC-13) is present, then Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is required
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)
N
No Allowance or Charge
SAC-03
559
Agency Qualifier Code
Required
Identifier (ID)
VI
Voluntary Inter-Industry Commerce Standard (VICS) EDI
SAC-04
1301
Agency Service, Promotion, Allowance, or Charge Code
Optional
String (AN)
OHNS
New Store Order
OHRO
Rush Order
OHSO
Special Order
OHZQ
Mutually Defined
TC091103
Mutually Defined Code & Text
SAC-09
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2
Usage notes
SAC-10
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
Usage notes
SAC-13
127
Reference Identification
Optional
String (AN)
Usage notes
10
Special Customer Order
L1
One year lease
L2
Two year lease
L3
Three year lease
L4
Four year lease
L5
Five year lease
RT
Rental
SAC-15
352
Description
Optional
String (AN)
Min 1Max 80
Usage notes
SAC Loop end
ITD
1300
Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1
Usage notes
Example
If Terms Discount Percent (ITD-03) is present, then Terms Discount Days Due (ITD-05) is required
ITD-01
336
Terms Type Code
Optional
Identifier (ID)
Min 2Max 2
ITD-03
338
Terms Discount Percent
Optional
Decimal number (R)
Min 1Max 6
Usage notes
ITD-05
351
Terms Discount Days Due
Optional
Numeric (N0)
Min 1Max 3
Usage notes
ITD-07
386
Terms Net Days
Optional
Numeric (N0)
Min 1Max 3
Usage notes
ITD-12
352
Description
Optional
String (AN)
Min 1Max 80
DTM
1500
Heading > DTM

Date/Time Reference Cancel After

OptionalMax use 10
Usage notes
Example
Variants (all may be used)
DTMDate/Time Reference Requested Ship
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
001
Cancel After
Required
Date (DT)
CCYYMMDD format
Usage notes
DTM
1500
Heading > DTM

Date/Time Reference Requested Ship

OptionalMax use 1
Usage notes
Example
Variants (all may be used)
DTMDate/Time Reference Cancel After
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
010
Requested Ship
Required
Date (DT)
CCYYMMDD format
Usage notes
TD5
2400
Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use >1
Usage notes
Example
At least one of Transportation Method/Type Code (TD5-04) or Routing (TD5-05) is required
TD5-04
91
Transportation Method/Type Code
Optional
Identifier (ID)
Usage notes
A
Air
D
Parcel Post
E
Expedited Truck
TD5-05
387
Routing
Optional
String (AN)
Min 1Max 35
N9 Loop
OptionalMax >1
N9
2950
Heading > N9 Loop > N9

Reference Identification

RequiredMax use 1
Usage notes
Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)
AH
Agreement Number
N9-02
127
Reference Identification
Required
String (AN)
Min 8Max 9
Usage notes
MTX
3000
Heading > N9 Loop > MTX

Text

OptionalMax use >1
Usage notes
Example
MTX-02
1551
Message Text
Optional
String (AN)
Min 1Max 4096
Usage notes
N9 Loop end
N1 Loop
OptionalMax >1
N1
3100
Heading > N1 Loop > N1

Name

RequiredMax use 1
Usage notes
Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
BT
Bill-to-Party
OB
Ordered By
RC
Receiving Location
SF
Ship From
ST
Ship To
Z7
Mark-for Party
Optional
String (AN)
Min 1Max 60
Usage notes
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
Usage notes
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
Usage notes
N3
3300
Heading > N1 Loop > N3

Address Information

OptionalMax use 2
Usage notes
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
3400
Heading > N1 Loop > N4

Geographic Location

OptionalMax use >1
Usage notes
Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
Usage notes
REF
3500
Heading > N1 Loop > REF

Reference Identification

OptionalMax use 12
Usage notes
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
DK
Dock Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
N1 Loop end
Heading end

Detail

PO1 Loop
RequiredMax >1
PO1
0100
Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1
Example
If Unit or Basis for Measurement Code (PO1-03) is present, then Quantity Ordered (PO1-02) is required
If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required
If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required
If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required
If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required
If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required
If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required
PO1-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20
Usage notes
PO1-02
330
Quantity Ordered
Optional
Decimal number (R)
Min 1Max 15
Usage notes
PO1-03
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2
PO1-04
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15
Usage notes
PO1-05
639
Basis of Unit Price Code
Optional
Identifier (ID)
Usage notes
RE
Retail Price per Each
WH
Wholesale
PO1-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)
IN
Buyer's Item Number
PO1-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 20
Usage notes
PO1-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)
VN
Vendor's (Seller's) Item Number
PO1-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
PO1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)
UP
UCC - 12
PO1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
PO1-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)
Usage notes
EN
EAN/UCC - 13
PO1-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
PO1-14
235
Product/Service ID Qualifier
Optional
Identifier (ID)
Usage notes
IN
Buyer's Item Number
PO1-15
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
PID Loop
OptionalMax >1
PID
0500
Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1
Usage notes
Example
If Product Description Code (PID-04) is present, then Agency Qualifier Code (PID-03) is required
At least one of Product Description Code (PID-04) or Description (PID-05) is required
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
S
Structured (From Industry Code List)
X
Semi-structured (Code and Text)
PID-02
750
Product/Process Characteristic Code
Optional
Identifier (ID)
08
Product
75
Buyer's Color Description
91
Buyer's Item Size Description
PID-03
559
Agency Qualifier Code
Optional
Identifier (ID)
VI
Voluntary Inter-Industry Commerce Standard (VICS) EDI
PID-04
751
Product Description Code
Optional
String (AN)
Min 1Max 12
PID-05
352
Description
Optional
String (AN)
Min 1Max 80
PID-06
752
Surface/Layer/Position Code
Optional
Identifier (ID)
Min 2Max 2
Usage notes
MEA
0600
Detail > PO1 Loop > PID Loop > MEA

Measurements

OptionalMax use 10
Usage notes
Example
If Range Minimum (MEA-05) is present, then Composite Unit of Measure (MEA-04) is required
If Range Maximum (MEA-06) is present, then Composite Unit of Measure (MEA-04) is required
At least one of Measurement Value (MEA-03), Range Minimum (MEA-05) or Range Maximum (MEA-06) is required
MEA-01
737
Measurement Reference ID Code
Optional
Identifier (ID)
Min 2Max 2
MEA-02
738
Measurement Qualifier
Optional
Identifier (ID)
DP
Depth
HT
Height
LN
Length
WD
Width
MEA-03
739
Measurement Value
Optional
Decimal number (R)
Min 1Max 15
Usage notes
MEA-04
C001
Composite Unit of Measure
OptionalMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Min 2Max 2
MEA-05
740
Range Minimum
Optional
Decimal number (R)
Min 1Max 15
Usage notes
MEA-06
741
Range Maximum
Optional
Decimal number (R)
Min 1Max 15
Usage notes
PID Loop end
PO4
0900
Detail > PO1 Loop > PO4

Item Physical Details

OptionalMax use >1
Usage notes
Example
If either Size (PO4-02) or Unit or Basis for Measurement Code (PO4-03) is present, then the other is required
Optional
Numeric (N0)
Min 1Max 6
Optional
Decimal number (R)
Min 1Max 8
PO4-03
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2
SAC Loop
OptionalMax >1
SAC
1300
Detail > PO1 Loop > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1
Usage notes
Example
If either Agency Qualifier Code (SAC-03) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is present, then the other is required
If either Unit or Basis for Measurement Code (SAC-09) or Quantity (SAC-10) is present, then the other is required
If Reference Identification (SAC-13) is present, then Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is required
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)
N
No Allowance or Charge
SAC-03
559
Agency Qualifier Code
Required
Identifier (ID)
VI
Voluntary Inter-Industry Commerce Standard (VICS) EDI
SAC-04
1301
Agency Service, Promotion, Allowance, or Charge Code
Optional
String (AN)
Usage notes
CS
Custom Service
TC091103
Mutually Defined Code & Text
TC991102
Non Std Ticket Text Only
SAC-09
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2
SAC-10
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
Usage notes
SAC-13
127
Reference Identification
Optional
String (AN)
Min 1Max 50
Usage notes
SAC-15
352
Description
Optional
String (AN)
Min 1Max 80
Usage notes
SAC Loop end
DTM
2100
Detail > PO1 Loop > DTM

Date/Time Reference

OptionalMax use 10
Usage notes
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
010
Requested Ship
Required
Date (DT)
CCYYMMDD format
N9 Loop
OptionalMax >1
N9
3300
Detail > PO1 Loop > N9 Loop > N9

Reference Identification

RequiredMax use 1
Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)
CO
Customer Order Number
N9-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
N9 Loop end
PO1 Loop end
Detail end

Summary

CTT Loop
OptionalMax >1
CTT
0100
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
Usage notes
CTT Loop end
SE
0300
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

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