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Advanced Ship Notice - 4060
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X12 856 Advanced Ship Notice - 4060

X12 Release 4060Revised
Jul 25, 2023, 12:23 PM
Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
detail
HL Loop
HL
0100
Hierarchical Level
Max use 1
Required
TD1
1100
Carrier Details (Quantity and Weight)
Max use 20
Required
TD5
1200
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Required
REF
1500
Reference Information
Max use 1
Optional
DTM
2000
Date/Time Reference
Max use 10
Optional
N1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1
^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00406
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2002
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Interchange Acknowledgment Requested
1
Interchange Acknowledgment Requested (TA1)
ISA-15
I14
Interchange Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
SH
Ship Notice/Manifest (856)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
004060
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2002

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
856
Ship Notice/Manifest
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BSN
0200
Heading > BSN

Beginning Segment for Ship Notice

RequiredMax use 1
Example
BSN-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
14
Advance Notification
BSN-02
396
Shipment Identification
Required
String (AN)
Min 2Max 30
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
BSN-05
1005
Hierarchical Structure Code
Optional
Identifier (ID)
0001
Shipment, Order, Packaging, Item
Heading end

Detail

HL Loop
RequiredMax 200000
HL
0100
Detail > HL Loop > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
S
Shipment
TD1
1100
Detail > HL Loop > TD1

Carrier Details (Quantity and Weight)

RequiredMax use 20
Example
If Packaging Code (TD1-01) is present, then Lading Quantity (TD1-02) is required
If Weight Qualifier (TD1-06) is present, then Weight (TD1-07) is required
If either Weight (TD1-07) or Unit or Basis for Measurement Code (TD1-08) is present, then the other is required
TD1-01
103
Packaging Code
Required
String (AN)
Part 1/1
PCS
Pieces
TD1-02
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7
TD1-06
187
Weight Qualifier
Optional
Identifier (ID)
A3
Shippers Weight
TD1-07
81
Weight
Optional
Decimal number (R)
Min 1Max 10
TD1-08
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2
TD5
1200
Detail > HL Loop > TD5

Carrier Details (Routing Sequence/Transit Time)

RequiredMax use 12
Example
If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required
TD5-02
66
Identification Code Qualifier
Required
Identifier (ID)
2
Standard Carrier Alpha Code (SCAC)
TD5-03
67
Identification Code
Optional
String (AN)
Min 2Max 80
TD5-05
387
Routing
Optional
String (AN)
Min 1Max 35
TD5-06
368
Shipment/Order Status Code
Optional
Identifier (ID)
Usage notes
CC
Shipment Complete on (Date)
REF
1500
Detail > HL Loop > REF

Reference Information

OptionalMax use >1
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
BM
Bill of Lading Number
CN
Carrier's Reference Number (PRO/Invoice)
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
Usage notes
DTM
2000
Detail > HL Loop > DTM

Date/Time Reference

OptionalMax use 10
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
011
Shipped
Required
Date (DT)
CCYYMMDD format
N1 Loop
RequiredMax 200
Variants (all may be used)
N1 LoopN1 Loop
N1
2200
Detail > HL Loop > N1 Loop > N1

Party Identification

RequiredMax use 1
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
OB
Ordered By
Required
String (AN)
Min 1Max 60
N3
2400
Detail > HL Loop > N1 Loop > N3

Party Location

OptionalMax use 2
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
2500
Detail > HL Loop > N1 Loop > N4

Geographic Location

RequiredMax use 1
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
N4-05
309
Location Qualifier
Required
Identifier (ID)
Usage notes
SN
Store Number
N4-06
310
Location Identifier
Required
String (AN)
Min 1Max 30
Usage notes
N1 Loop end
N1 Loop
OptionalMax 200
Variants (all may be used)
N1 LoopN1 Loop
N1
2200
Detail > HL Loop > N1 Loop > N1

Party Identification

RequiredMax use 1
Usage notes
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
SF
Ship From
ST
Ship To
Required
String (AN)
Min 1Max 60
N3
2400
Detail > HL Loop > N1 Loop > N3

Party Location

OptionalMax use 2
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
2500
Detail > HL Loop > N1 Loop > N4

Geographic Location

OptionalMax use 1
Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
N1 Loop end
N1 Loop
RequiredMax 200
Variants (all may be used)
N1 LoopN1 Loop
N1
2200
Detail > HL Loop > N1 Loop > N1

Party Identification

RequiredMax use 1
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
SH
Shipper
Required
String (AN)
Min 1Max 60
N3
2400
Detail > HL Loop > N1 Loop > N3

Party Location

RequiredMax use 2
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
2500
Detail > HL Loop > N1 Loop > N4

Geographic Location

RequiredMax use 1
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
N1 Loop end
HL Loop
RequiredMax 200000
HL
0100
Detail > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
O
Order
PRF
0500
Detail > HL Loop > HL Loop > PRF

Purchase Order Reference

RequiredMax use 1
Example
PRF-01
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
Optional
Date (DT)
CCYYMMDD format
TD1
1100
Detail > HL Loop > HL Loop > TD1

Carrier Details (Quantity and Weight)

RequiredMax use 20
Example
TD1-06
187
Weight Qualifier
Required
Identifier (ID)
A3
Shippers Weight
TD1-07
81
Weight
Required
Decimal number (R)
Min 1Max 10
TD1-08
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
KG
Kilogram
LB
Pound
MAN
1900
Detail > HL Loop > HL Loop > MAN

Marks and Numbers Information

OptionalMax use >1
Example
MAN-01
88
Marks and Numbers Qualifier
Required
Identifier (ID)
CP
Carrier-Assigned Package ID Number
MAN-02
87
Marks and Numbers
Required
String (AN)
Min 1Max 48
Usage notes
HL Loop
RequiredMax 200000
HL
0100
Detail > HL Loop > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
T
Shipping Tare
MAN
1900
Detail > HL Loop > HL Loop > HL Loop > MAN

Marks and Numbers Information

RequiredMax use >1
Example
MAN-01
88
Marks and Numbers Qualifier
Required
Identifier (ID)
GM
SSCC-18 and Application Identifier
MAN-02
87
Marks and Numbers
Required
String (AN)
Min 1Max 48
Usage notes
HL Loop
RequiredMax 200000
HL
0100
Detail > HL Loop > HL Loop > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
I
Item
LIN
0200
Detail > HL Loop > HL Loop > HL Loop > HL Loop > LIN

Item Identification

RequiredMax use 1
Example
LIN-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)
SK
Stock Keeping Unit (SKU)
UP
UCC - 12
VP
Vendor's (Seller's) Part Number
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 48
Usage notes
LIN-04
235
Product/Service ID Qualifier
Required
Identifier (ID)
SK
Stock Keeping Unit (SKU)
UP
UCC - 12
VP
Vendor's (Seller's) Part Number
LIN-05
234
Product/Service ID
Required
String (AN)
Min 1Max 48
LIN-06
235
Product/Service ID Qualifier
Required
Identifier (ID)
SK
Stock Keeping Unit (SKU)
UP
UCC - 12
VP
Vendor's (Seller's) Part Number
LIN-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48
SN1
0300
Detail > HL Loop > HL Loop > HL Loop > HL Loop > SN1

Item Detail (Shipment)

RequiredMax use 1
Example
SN1-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20
SN1-02
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10
SN1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Min 2Max 2
SLN
0400
Detail > HL Loop > HL Loop > HL Loop > HL Loop > SLN

Subline Item Detail

OptionalMax use 1000
Example
SLN-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20
SLN-03
662
Relationship Code
Required
Identifier (ID)
I
Included
SLN-04
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SLN-05
C001
Composite Unit of Measure
OptionalMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Min 2Max 2
C001-02
1018
Exponent
Optional
Decimal number (R)
Min 1Max 15
C001-03
649
Multiplier
Optional
Decimal number (R)
Min 1Max 10
C001-04
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2
C001-05
1018
Exponent
Optional
Decimal number (R)
Min 1Max 15
C001-06
649
Multiplier
Optional
Decimal number (R)
Min 1Max 10
C001-07
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2
C001-08
1018
Exponent
Optional
Decimal number (R)
Min 1Max 15
C001-09
649
Multiplier
Optional
Decimal number (R)
Min 1Max 10
C001-10
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2
C001-11
1018
Exponent
Optional
Decimal number (R)
Min 1Max 15
C001-12
649
Multiplier
Optional
Decimal number (R)
Min 1Max 10
C001-13
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2
C001-14
1018
Exponent
Optional
Decimal number (R)
Min 1Max 15
C001-15
649
Multiplier
Optional
Decimal number (R)
Min 1Max 10
SLN-06
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15
PO4
0600
Detail > HL Loop > HL Loop > HL Loop > HL Loop > PO4

Item Physical Details

OptionalMax use 1
Example
Required
Numeric (N0)
Min 1Max 6
Required
Decimal number (R)
Min 1Max 8
PO4-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Min 2Max 2
PO4-04
103
Packaging Code
Optional
String (AN)
Min 3Max 5
PID
0700
Detail > HL Loop > HL Loop > HL Loop > HL Loop > PID

Product/Item Description

RequiredMax use 200
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
Min 1Max 1
PID-05
352
Description
Required
String (AN)
Min 1Max 80
PKG
1000
Detail > HL Loop > HL Loop > HL Loop > HL Loop > PKG

Marking, Packaging, Loading

OptionalMax use 25
Example
If Description (PKG-05) is present, then Item Description Type (PKG-01) is required
PKG-01
349
Item Description Type
Optional
Identifier (ID)
F
Free-form
PKG-05
352
Description
Optional
String (AN)
Min 1Max 80
Usage notes
HL Loop end
HL Loop end
HL Loop end
HL Loop end
Detail end

Summary

CTT
0100
Summary > CTT

Transaction Totals

RequiredMax use 1
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
Usage notes
CTT-02
347
Hash Total
Required
Decimal number (R)
Min 1Max 10
Usage notes
SE
0200
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

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