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Invoice
  • Specification
  • EDI Inspector
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X12 810 Invoice

X12 Release 4010Revised
Mar 6, 2:10 AM
Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BIG
020
Beginning Segment for Invoice
Max use 1
Required
NTE
030
Note/Special Instruction
Max use 100
Optional
CUR
040
Currency
Max use 1
Optional
REF
050
Reference Identification
Max use 12
Optional
N1 Loop
ITD
130
Terms of Sale/Deferred Terms of Sale
Max use 1
Optional
FOB
150
F.O.B. Related Instructions
Max use 1
Optional
detail
IT1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)
U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
IN
Invoice Information (810,819)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
810
Invoice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BIG
020
Heading > BIG

Beginning Segment for Invoice

RequiredMax use 1
Example
Required
Date (DT)
CCYYMMDD format
BIG-02
76
Invoice Number
Required
String (AN)
Min 1Max 22
Optional
Date (DT)
CCYYMMDD format
BIG-04
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
NTE
030
Heading > NTE

Note/Special Instruction

OptionalMax use 100
Example
NTE-01
363
Note Reference Code
Optional
Identifier (ID)
Min 3Max 3
NTE-02
352
Description
Required
String (AN)
Min 1Max 80
CUR
040
Heading > CUR

Currency

OptionalMax use 1
Example
CUR-01
98
Entity Identifier Code
Required
Identifier (ID)
BY
Buying Party (Purchaser)
CUR-02
100
Currency Code
Required
Identifier (ID)
Min 3Max 3
REF
050
Heading > REF

Reference Identification

OptionalMax use 12
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
IA
Internal Vendor Number
IT
Internal Customer Number
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30
N1 Loop
RequiredMax >1
N1
070
Heading > N1 Loop > N1

Name

RequiredMax use 1
Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
BT
Bill-to-Party
BY
Buying Party (Purchaser)
RI
Remit To
SF
Ship From
ST
Ship To
SU
Supplier/Manufacturer
Required
String (AN)
Min 1Max 60
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
91
Assigned by Seller or Seller's Agent
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
N2
080
Heading > N1 Loop > N2

Additional Name Information

RequiredMax use 2
Example
Required
String (AN)
Min 1Max 60
Optional
String (AN)
Min 1Max 60
N3
090
Heading > N1 Loop > N3

Address Information

RequiredMax use 2
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
100
Heading > N1 Loop > N4

Geographic Location

RequiredMax use 1
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Required
Identifier (ID)
Min 2Max 3
N1 Loop end
ITD
130
Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1
Example
If Terms Discount Percent (ITD-03) is present, then at least one of Terms Discount Due Date (ITD-04), Terms Discount Days Due (ITD-05) or Day of Month (ITD-13) is required
If Terms Deferred Due Date (ITD-09) is present, then at least one of Deferred Amount Due (ITD-10) or Percent of Invoice Payable (ITD-11) is required
If Terms Discount Amount (ITD-08) is present, then at least one of Terms Discount Due Date (ITD-04), Terms Discount Days Due (ITD-05) or Day of Month (ITD-13) is required
ITD-01
336
Terms Type Code
Optional
Identifier (ID)
01
Basic
14
Previously agreed upon
ITD-02
333
Terms Basis Date Code
Optional
Identifier (ID)
3
Invoice Date
ITD-03
338
Terms Discount Percent
Optional
Decimal number (R)
Min 1Max 6
ITD-04
370
Terms Discount Due Date
Optional
Date (DT)
CCYYMMDD format
ITD-05
351
Terms Discount Days Due
Optional
Numeric (N0)
Min 1Max 3
ITD-06
446
Terms Net Due Date
Optional
Date (DT)
CCYYMMDD format
ITD-07
386
Terms Net Days
Optional
Numeric (N0)
Min 1Max 3
ITD-08
362
Terms Discount Amount
Optional
Numeric (N2)
Min 1Max 10
ITD-09
388
Terms Deferred Due Date
Optional
Date (DT)
CCYYMMDD format
ITD-10
389
Deferred Amount Due
Optional
Numeric (N2)
Min 1Max 10
ITD-11
342
Percent of Invoice Payable
Optional
Decimal number (R)
Min 1Max 5
ITD-12
352
Description
Optional
String (AN)
Min 1Max 80
ITD-13
765
Day of Month
Optional
Numeric (N0)
Min 1Max 2
ITD-14
107
Payment Method Code
Optional
Identifier (ID)
C
Pay By Check
L
Letter of Credit
ITD-15
954
Percent
Optional
Decimal number (R)
Min 1Max 10
FOB
150
Heading > FOB

F.O.B. Related Instructions

OptionalMax use 1
Example
If Transportation Terms Qualifier Code (FOB-04) is present, then Transportation Terms Code (FOB-05) is required
If Description (FOB-07) is present, then Location Qualifier (FOB-06) is required
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)
Min 2Max 2
FOB-04
334
Transportation Terms Qualifier Code
Optional
Identifier (ID)
01
Incoterms
FOB-05
335
Transportation Terms Code
Optional
Identifier (ID)
Min 3Max 3
FOB-06
309
Location Qualifier
Optional
Identifier (ID)
ZZ
Mutually Defined
FOB-07
352
Description
Optional
String (AN)
Min 1Max 80
Heading end

Detail

IT1 Loop
OptionalMax >1
IT1
010
Detail > IT1 Loop > IT1

Baseline Item Data (Invoice)

RequiredMax use 1
Example
If either Quantity Invoiced (IT1-02), Unit or Basis for Measurement Code (IT1-03) or Unit Price (IT1-04) are present, then the others are required
If either Product/Service ID Qualifier (IT1-06) or Product/Service ID (IT1-07) is present, then the other is required
If either Product/Service ID Qualifier (IT1-08) or Product/Service ID (IT1-09) is present, then the other is required
If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required
IT1-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20
IT1-02
358
Quantity Invoiced
Optional
Decimal number (R)
Min 1Max 10
IT1-03
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
EA
Each
IT1-04
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15
IT1-05
639
Basis of Unit Price Code
Optional
Identifier (ID)
Min 2Max 2
IT1-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)
EN
European Article Number (EAN) (2-5-5-1)
UP
U.P.C. Consumer Package Code (1-5-5-1)
IT1-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
IT1-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)
IT
Buyer's Style Number
VA
Vendor's Style Number
IT1-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
IT1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)
IT
Buyer's Style Number
VA
Vendor's Style Number
IT1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
IT1-12
235
Product/Service ID Qualifier
Required
Identifier (ID)
CH
Country of Origin Code
IT1-13
234
Product/Service ID
Required
String (AN)
Min 1Max 48
IT3
030
Detail > IT1 Loop > IT3

Additional Item Data

OptionalMax use 5
Example
If either Number of Units Shipped (IT3-01) or Unit or Basis for Measurement Code (IT3-02) is present, then the other is required
At least one of Number of Units Shipped (IT3-01), Shipment/Order Status Code (IT3-03) or Quantity Difference (IT3-04) is required
IT3-01
382
Number of Units Shipped
Optional
Decimal number (R)
Min 1Max 10
IT3-02
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2
IT3-03
368
Shipment/Order Status Code
Optional
Identifier (ID)
PR
Partial Shipment
IT3-04
383
Quantity Difference
Optional
Decimal number (R)
Min 1Max 9
PID Loop
OptionalMax >1
PID
060
Detail > IT1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1
Example
If Product Description Code (PID-04) is present, then Agency Qualifier Code (PID-03) is required
At least one of Product Description Code (PID-04) or Description (PID-05) is required
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
S
Structured (From Industry Code List)
X
Semi-structured (Code and Text)
PID-02
750
Product/Process Characteristic Code
Optional
Identifier (ID)
Min 2Max 3
PID-03
559
Agency Qualifier Code
Optional
Identifier (ID)
Min 2Max 2
PID-04
751
Product Description Code
Optional
String (AN)
Min 1Max 12
PID-05
352
Description
Optional
String (AN)
Min 1Max 80
PID Loop end
PO4
100
Detail > IT1 Loop > PO4

Item Physical Details

OptionalMax use 1
Example
If either Size (PO4-02) or Unit or Basis for Measurement Code (PO4-03) is present, then the other is required
Optional
Numeric (N0)
Min 1Max 6
Optional
Decimal number (R)
Min 1Max 8
PO4-03
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2
SAC Loop
OptionalMax >1
SAC
180
Detail > IT1 Loop > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1
Example
If either Allowance/Charge Percent Qualifier (SAC-06) or Percent (SAC-07) is present, then the other is required
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)
A
Allowance
C
Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Optional
Identifier (ID)
A260
Advertising Allowance
F800
Promotional Allowance
I170
Trade Discount
SAC-05
610
Amount
Optional
Numeric (N2)
Min 1Max 15
SAC-06
378
Allowance/Charge Percent Qualifier
Optional
Identifier (ID)
1
Item List Cost
2
Item Net Cost
3
Discount/Gross
4
Discount/Net
5
Base Price per Unit
7
Base Price Amount Less Previous Discount
SAC-07
332
Percent
Optional
Decimal number (R)
Min 1Max 6
SAC-12
331
Allowance or Charge Method of Handling Code
Optional
Identifier (ID)
02
Off Invoice
06
Charge to be Paid by Customer
SAC Loop end
IT1 Loop end
Detail end

Summary

TDS
010
Summary > TDS

Total Monetary Value Summary

RequiredMax use 1
Example
TDS-01
610
Amount
Required
Numeric (N2)
Min 1Max 15
TDS-02
610
Amount
Optional
Numeric (N2)
Min 1Max 15
TDS-03
610
Amount
Optional
Numeric (N2)
Min 1Max 15
TDS-04
610
Amount
Optional
Numeric (N2)
Min 1Max 15
CAD
030
Summary > CAD

Carrier Detail

OptionalMax use 1
Example
At least one of Standard Carrier Alpha Code (CAD-04) or Routing (CAD-05) is required
CAD-01
91
Transportation Method/Type Code
Optional
Identifier (ID)
A
Air
M
Motor (Common Carrier)
S
Ocean
SE
Sea/Air
CAD-04
140
Standard Carrier Alpha Code
Optional
Identifier (ID)
Min 2Max 4
CAD-05
387
Routing
Optional
String (AN)
Min 1Max 35
SAC Loop
OptionalMax >1
SAC
040
Summary > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1
Example
If either Allowance/Charge Percent Qualifier (SAC-06) or Percent (SAC-07) is present, then the other is required
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)
A
Allowance
C
Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Optional
Identifier (ID)
A260
Advertising Allowance
D240
Freight
F800
Promotional Allowance
I170
Trade Discount
SAC-05
610
Amount
Optional
Numeric (N2)
Min 1Max 15
SAC-06
378
Allowance/Charge Percent Qualifier
Optional
Identifier (ID)
1
Item List Cost
2
Item Net Cost
3
Discount/Gross
4
Discount/Net
5
Base Price per Unit
7
Base Price Amount Less Previous Discount
SAC-07
332
Percent
Optional
Decimal number (R)
Min 1Max 6
SAC-12
331
Allowance or Charge Method of Handling Code
Optional
Identifier (ID)
02
Off Invoice
06
Charge to be Paid by Customer
SAC Loop end
ISS Loop
OptionalMax >1
ISS
060
Summary > ISS Loop > ISS

Invoice Shipment Summary

RequiredMax use 1
Example
If either Number of Units Shipped (ISS-01) or Unit or Basis for Measurement Code (ISS-02) is present, then the other is required
If either Weight (ISS-03) or Unit or Basis for Measurement Code (ISS-04) is present, then the other is required
If either Volume (ISS-05) or Unit or Basis for Measurement Code (ISS-06) is present, then the other is required
At least one of Number of Units Shipped (ISS-01), Weight (ISS-03) or Volume (ISS-05) is required
ISS-01
382
Number of Units Shipped
Optional
Decimal number (R)
Min 1Max 10
ISS-02
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
CA
Case
CT
Carton
EA
Each
ISS-03
81
Weight
Optional
Decimal number (R)
Min 1Max 10
ISS-04
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
KG
Kilogram
ISS-05
183
Volume
Optional
Decimal number (R)
Min 1Max 8
ISS-06
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
CR
Cubic Meter
ISS Loop end
CTT
070
Summary > CTT

Transaction Totals

OptionalMax use 1
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
SE
080
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

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