X12 850 Purchase Order (copy)

X12 Release 4010Revised

Sep 20, 2022, 8:37 PM

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

• PO: Purchase Order (850)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

• 850: Purchase Order

ST-02 · 329 · Transaction Set Control Number · Required · String (AN) · Min 4 Max 9

020 Heading > BEG

BEG Beginning Segment for Purchase Order

Required · Max use 1

BEG-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

• 00: Original

BEG-02 · 92 · Purchase Order Type Code · Required · Identifier (ID)

• DS: Dropship
• SS: Supply or Service Order
• ZZ: Mutually Defined

BEG-03 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

BEG-05 · 373 · Date · Required · Date (DT) · CCYYMMDD format

040 Heading > CUR

CUR Currency

Required · Max use 1

CUR-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• BT: Bill-to-Party

CUR-02 · 100 · Currency Code · Required · Identifier (ID)

• USD: US Dollar

050 Heading > REF

REF Reference Identification – Customer Order Number

Optional · Max use >1

Variants (all may be used)

REFReference Identification – Web-Site Code

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• OQ: Order Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

050 Heading > REF

REF Reference Identification – Web-Site Code

Optional · Max use >1

Variants (all may be used)

REFReference Identification – Customer Order Number

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• ST: Store Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

150 Heading > DTM

DTM Date/Time Reference

Required · Max use 10

Variants (all may be used)

DTMDate/Time Reference

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

• 010: Requested Ship

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

DTM-03 · 337 · Time · Required · Time (TM) · HHMMSS format

DTM-04 · 623 · Time Code · Optional · Identifier (ID)

• GM: Greenwich Mean Time

150 Heading > DTM

DTM Date/Time Reference

Required · Max use 10

Variants (all may be used)

DTMDate/Time Reference

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

• 002: Delivery Requested

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

DTM-03 · 337 · Time · Required · Time (TM) · HHMMSS format

DTM-04 · 623 · Time Code · Optional · Identifier (ID)

• GM: Greenwich Mean Time

N9 Loop Optional Max >1

295 Heading > N9 Loop > N9

N9 Reference Identification

Required · Max use 1

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• ZZ: Mutually Defined

N9-02 · 127 · Reference Identification · Required · String (AN)

01

02

03

04

05

06

07

300 Heading > N9 Loop > MSG

MSG Message Text

Required · Max use 1000

MSG-01 · 933 · Free-Form Message Text · Required · String (AN) · Min 1 Max 264

N1 Loop – Amazon Bill To Location Required Max >1

Variants (all may be used)

N1 Loop – Customer Bill To PartyN1 Loop – Ship To PartyN1 Loop – Vendor Warehouse

310 Heading > N1 Loop – Amazon Bill To Location > N1

N1 Name – Amazon Bill To Location

Required · Max use 1

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• LW: Customer

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required · String (AN)

KYDC

NVDC

TNDS

N1 Loop – Customer Bill To Party Required Max >1

Variants (all may be used)

N1 Loop – Amazon Bill To LocationN1 Loop – Ship To PartyN1 Loop – Vendor Warehouse

310 Heading > N1 Loop – Customer Bill To Party > N1

N1 Name – Customer Bill To Party

Required · Max use 1

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• BT: Bill-to-Party

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 50

320 Heading > N1 Loop – Customer Bill To Party > N2

N2 Additional Name Information

Optional · Max use 2

N2-01 · 93 · Name · Required · String (AN) · Min 1 Max 60

N2-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

330 Heading > N1 Loop – Customer Bill To Party > N3

N3 Address Information

Required · Max use 2

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 60

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 60

340 Heading > N1 Loop – Customer Bill To Party > N4

N4 Geographic Location

Required · Max use >1

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 50

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

N4-04 · 26 · Country Code · Required · Identifier (ID) · Min 2 Max 2

360 Heading > N1 Loop – Customer Bill To Party > PER

PER Administrative Communications Contact

Required · Max use >1

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

• ZZ: Mutually Defined

PER-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

• EM: Electronic Mail

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

PER-05 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

• TE: Telephone

PER-06 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

N1 Loop – Ship To Party Required Max >1

Variants (all may be used)

N1 Loop – Amazon Bill To LocationN1 Loop – Customer Bill To PartyN1 Loop – Vendor Warehouse

310 Heading > N1 Loop – Ship To Party > N1

N1 Name – Ship To Party

Required · Max use 1

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• ST: Ship To

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 50

320 Heading > N1 Loop – Ship To Party > N2

N2 Additional Name Information

Optional · Max use 2

N2-01 · 93 · Name · Required · String (AN) · Min 1 Max 50

N2-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

330 Heading > N1 Loop – Ship To Party > N3

N3 Address Information

Required · Max use 2

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 60

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

340 Heading > N1 Loop – Ship To Party > N4

N4 Geographic Location

Required · Max use >1

If Location Identifier (N4-06) is present, then Location Qualifier (N4-05) is required

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 50

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

N4-04 · 26 · Country Code · Required · Identifier (ID) · Min 2 Max 2

N4-05 · 309 · Location Qualifier · Optional · Identifier (ID)

• CC: Country

N4-06 · 310 · Location Identifier · Optional · String (AN) · Min 1 Max 30

390 Heading > N1 Loop – Ship To Party > TD5

TD5 Carrier Details (Routing Sequence/Transit Time)

Required · Max use 12

TD5-02 · 66 · Identification Code Qualifier · Required · Identifier (ID)

• 92: Assigned by Buyer or Buyer's Agent

TD5-03 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

TD5-07 · 309 · Location Qualifier · Required · Identifier (ID)

• ZZ: Mutually Defined

TD5-08 · 310 · Location Identifier · Required · String (AN) · Min 1 Max 30

N1 Loop – Vendor Warehouse Required Max >1

Variants (all may be used)

N1 Loop – Amazon Bill To LocationN1 Loop – Customer Bill To PartyN1 Loop – Ship To Party

310 Heading > N1 Loop – Vendor Warehouse > N1

N1 Name – Vendor Warehouse

Required · Max use 1

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• SF: Ship From

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 50

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Detail

PO1 Loop Required Max >1

010 Detail > PO1 Loop > PO1

PO1 Baseline Item Data

Required · Max use 1

If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required

If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required

If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required

PO1-01 · 350 · Assigned Identification · Required · String (AN) · Min 1 Max 20

PO1-02 · 330 · Quantity Ordered · Required · Decimal number (R) · Min 1 Max 15

PO1-03 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

• EA: Each

PO1-04 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

PO1-05 · 639 · Basis of Unit Price Code · Optional · Identifier (ID)

• NT: Net

PO1-06 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

• SK: Stock Keeping Unit (SKU)

PO1-07 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

PO1-08 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• B6: Author Code

PO1-09 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

PO1-10 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• B4: Binding Code
• TP: Product Type Code

PO1-11 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

PO1-12 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• BL: Brand/Label

PO1-13 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

PO1-14 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• ZZ: Mutually Defined

PO1-15 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

CTP Loop Optional Max >1

040 Detail > PO1 Loop > CTP Loop > CTP

CTP Pricing Information

Required · Max use 1

CTP-02 · 236 · Price Identifier Code · Optional · Identifier (ID)

• PUR: Purchase

CTP-03 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

SAC Loop Optional Max >1

130 Detail > PO1 Loop > SAC Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Required · Max use 1

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID)

• S: Service

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Optional · Identifier (ID)

• B790: Crafting

SAC-15 · 352 · Description · Optional · String (AN)

• N: No, the item is not to be gift wrapped
• Y: Yes, the item is to be gift wrapped

289 Detail > PO1 Loop > MSG

MSG Message Text – Gift Message

Optional · Max use >1

Variants (all may be used)

MSGMessage Text – Item Description

MSG-01 · 933 · Free-Form Message Text · Required · String (AN) · Min 1 Max 264

289 Detail > PO1 Loop > MSG

MSG Message Text – Item Description

Optional · Max use >1

Variants (all may be used)

MSGMessage Text – Gift Message

MSG-01 · 933 · Free-Form Message Text · Required · String (AN) · Min 1 Max 264

Summary

CTT Loop Required Max >1

010 Summary > CTT Loop > CTT

CTT Transaction Totals

Required · Max use 1

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

CTT-02 · 347 · Hash Total · Required · Decimal number (R) · Min 1 Max 10

030 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

SE-02 · 329 · Transaction Set Control Number · Required · String (AN) · Min 4 Max 9

GE Functional Group Trailer

Required · Max use 1

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

IEA Interchange Control Trailer

Required · Max use 1

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9