Stedi maintains this guide based on public documentation from Ace Hardware. Contact Ace Hardware for official EDI specifications. To report any errors in this guide, please contact us.

X12 820 Payment Order/Remittance Advice

X12 Release 4010Revised

Mar 2, 2023, 3:23 PM

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Delimiters

~ Segment
* Element
> Component

EDI samples

None included

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ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

—

01: Duns (Dun & Bradstreet)

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I10

Interchange Control Standards Identifier

Required

Identifier (ID)

—

U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

RA: Payment Order/Remittance Advice (820)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

820: Payment Order/Remittance Advice

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BPR

020

Heading > BPR

Beginning Segment for Payment Order/Remittance Advice

RequiredMax use 1

—

Example

If either (DFI) ID Number Qualifier (BPR-06) or (DFI) Identification Number (BPR-07) is present, then the other is required

BPR-01

305

Transaction Handling Code

Required

Identifier (ID)

—

I: Remittance Information Only

BPR-02

782

Monetary Amount

Required

Decimal number (R)

Min 1Max 15

—

BPR-03

478

Credit/Debit Flag Code

Required

Identifier (ID)

—

Usage notes

—

C: Credit
D: Debit

BPR-04

591

Payment Method Code

Required

Identifier (ID)

—

CHK: Check
DZC: ACH Demand Cash Concentration/Disbursement Plus (CCD+) Credit

BPR-05

812

Payment Format Code

Optional

Identifier (ID)

—

CCP: Cash Concentration/Disbursement plus Addenda (CCD+) (ACH)

BPR-06

506

(DFI) ID Number Qualifier

Optional

Identifier (ID)

—

01: ABA Transit Routing Number Including Check Digits (9 digits)

BPR-07

507

(DFI) Identification Number

Optional

String (AN)

Min 3Max 12

—

Usage notes

—

REF

050

Heading > REF

Reference Identification

RequiredMax use >1

—

Example

At least one of Reference Identification (REF-02) or Description (REF-03) is required

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

CK: Check Number
EF: Electronic Funds Transfer ID Number
IA: Internal Vendor Number

REF-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

—

Usage notes

—

REF-03

352

Description

Optional

String (AN)

Min 1Max 80

—

Usage notes

—

DTM

060

Heading > DTM

Date/Time Reference

RequiredMax use >1

—

Example

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

097: Transaction Creation

DTM-02

373

Date

Required

Date (DT)

CCYYMMDD format

—

N1 Loop Payee

RequiredMax >1

070

Heading > N1 Loop Payee > N1

Name

RequiredMax use 1

—

Example

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

PE: Payee

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

N1 Loop Payee end

Heading end

Detail

ENT Loop

RequiredMax 1

ENT

010

Detail > ENT Loop > ENT

Entity

RequiredMax use 1

—

Example

If either Entity Identifier Code (ENT-02), Identification Code Qualifier (ENT-03) or Identification Code (ENT-04) are present, then the others are required

ENT-02

Entity Identifier Code

Optional

Identifier (ID)

—

ZZ: Mutually Defined

ENT-03

Identification Code Qualifier

Optional

Identifier (ID)

—

1: D-U-N-S Number, Dun & Bradstreet

ENT-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

Usage notes

—

RMR Loop

RequiredMax >1

RMR

150

Detail > ENT Loop > RMR Loop > RMR

Remittance Advice Accounts Receivable Open Item Reference

RequiredMax use 1

—

Usage notes

—

Example

If either Reference Identification Qualifier (RMR-01) or Reference Identification (RMR-02) is present, then the other is required

RMR-01

128

Reference Identification Qualifier

Optional

Identifier (ID)

—

CR: Customer Reference Number
DB: Buyer's Debit Memo

RMR-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

—

Usage notes

—

RMR-04

782

Monetary Amount

Optional

Decimal number (R)

Min 1Max 15

—

Usage notes

—

RMR-05

782

Monetary Amount

Optional

Decimal number (R)

Min 1Max 15

—

Usage notes

—

RMR-06

782

Monetary Amount

Optional

Decimal number (R)

Min 1Max 15

—

Usage notes

—

REF

170

Detail > ENT Loop > RMR Loop > REF

Reference Identification

RequiredMax use >1

—

Example

At least one of Reference Identification (REF-02) or Description (REF-03) is required

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

MC: Microfilm Number
SM: Sales Office Number
VV: Voucher

REF-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

—

Usage notes

—

REF-03

352

Description

Optional

String (AN)

Min 1Max 80

—

DTM

180

Detail > ENT Loop > RMR Loop > DTM

Date/Time Reference

RequiredMax use >1

—

Example

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

003: Invoice
097: Transaction Creation

DTM-02

373

Date

Required

Date (DT)

CCYYMMDD format

—

RMR Loop end

ENT Loop end

Detail end

Summary

010

Summary > SE

Transaction Set Trailer

RequiredMax use 1

—

Example

SE-01

Number of Included Segments

Required

Numeric (N0)

Min 1Max 10

—

SE-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

Summary end

Functional Group Trailer

RequiredMax use 1

—

Example

GE-01

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

—

GE-02

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

IEA

Interchange Control Trailer

RequiredMax use 1

—

Example

IEA-01

I16

Number of Included Functional Groups

Required

Numeric (N0)

Min 1Max 5

—

IEA-02

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

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