X12 846 Inventory Inquiry/Advice

X12 Release 5010Revised

Jun 6, 2023, 4:28 PM

Delimiters

• ~ Segment
• * Element
• > Component
• ^ Repetition

ISA Interchange Control Header

Required · Max use 1

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 07: Global Location Number (GLN)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• 38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 07: Global Location Number (GLN)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• 38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

ISA-11 · I65 · Repetition Separator · Required · String (AN) · Min 1 Max 1

• ^: Repetition Separator

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

• 00501: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

• 0: No Interchange Acknowledgment Requested
• 1: Interchange Acknowledgment Requested (TA1)

ISA-15 · I14 · Interchange Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

• IB: Inventory Inquiry/Advice (846)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

• 005010: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

0100 Heading > ST

ST Transaction Set Header

Required · Max use 1

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

• 846: Inventory Inquiry/Advice

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

0200 Heading > BIA

BIA Beginning Segment for Inventory Inquiry/Advice

Required · Max use 1

BIA-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

• 08: Status

BIA-02 · 755 · Report Type Code · Required · Identifier (ID)

• LC: Location Inventory Report

BIA-03 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

BIA-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

BIA-05 · 337 · Time · Optional · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

N1 Loop Optional Max >1

0800 Heading > N1 Loop > N1

N1 Party Identification

Required · Max use 1

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• WH: Warehouse

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

• 54: Warehouse

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Detail

LIN Loop Required Max >1

0100 Detail > LIN Loop > LIN

LIN Item Identification

Required · Max use 1

If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required

LIN-01 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 20

LIN-02 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

• VC: Vendor's (Seller's) Catalog Number
• VN: Vendor's (Seller's) Item Number

LIN-03 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

LIN-04 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• UP: UCC - 12

LIN-05 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

0300 Detail > LIN Loop > PID

PID Product/Item Description

Optional · Max use 200

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

• F: Free-form

PID-05 · 352 · Description · Optional · String (AN) · Min 1 Max 80

1000 Detail > LIN Loop > DTM

DTM Expiration

Optional · Max use 10

Variants (all may be used)

DTMLot Number Expiration

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

• 036: Expiration

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

1000 Detail > LIN Loop > DTM

DTM Lot Number Expiration

Optional · Max use 10

Variants (all may be used)

DTMExpiration

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

• 208: Lot Number Expiration

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

1400 Detail > LIN Loop > REF

REF Location on Product Code

Optional · Max use >1

Variants (all may be used)

REFLot NumberREFShipment Origin Code

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• L2: Location on Product Code

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 50

1400 Detail > LIN Loop > REF

REF Lot Number

Optional · Max use >1

Variants (all may be used)

REFLocation on Product CodeREFShipment Origin Code

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• LT: Lot Number

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 50

1400 Detail > LIN Loop > REF

REF Shipment Origin Code

Optional · Max use >1

Variants (all may be used)

REFLocation on Product CodeREFLot Number

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• 4B: Shipment Origin Code

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 50

QTY Loop Optional Max >1

3200 Detail > LIN Loop > QTY Loop > QTY

QTY Quantity Information

Required · Max use 1

QTY-01 · 673 · Quantity Qualifier · Required · Identifier (ID)

• 15: Quantity in Hold Out
• 20: Unusable Quantity
• 33: Quantity Available for Sale (stock quantity)
• 35: Inventory on Shelf + Work in Progress
• 37: Work In Process
• A1: Acceptable Unserviceable Quantity
• GZ: Active Listings
• KM: Active Line Items Delinquent
• RJ: Quantity Available on Shelf
• TO: Total
• Y4: Number of Active Accounts This Cycle

QTY-02 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

QTY-03 · C001 · Composite Unit of Measure · Optional Max use 1 · To identify a composite unit of measure (See Figures Appendix for examples of use)

C001-01 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID) · Min 2 Max 2

3800 Detail > LIN Loop > QTY Loop > LS

LS Loop Header

Optional · Max use 1

LS-01 · 447 · Loop Identifier Code · Required · String (AN) · Min 1 Max 6

REF Loop Optional Max >1

3900 Detail > LIN Loop > QTY Loop > REF Loop > REF

REF Reference Information

Required · Max use 1

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• ACC: Status
• SE: Serial Number

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 50

4400 Detail > LIN Loop > QTY Loop > LE

LE Loop Trailer

Optional · Max use 1

LE-01 · 447 · Loop Identifier Code · Required · String (AN) · Min 1 Max 6

Summary

0100 Summary > CTT

CTT Transaction Totals

Optional · Max use 1

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

0200 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

GE Functional Group Trailer

Required · Max use 1

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

IEA Interchange Control Trailer

Required · Max use 1

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

EDI Samples

Sample

BIA*08*LC*333458792*20170323*195019~
N1*WH*001*54*1001~
LIN*00001*VN*081871111~
PID*F****Product 1 Description~
QTY*TO*12*EA~
QTY*RJ*7*EA~
QTY*20*5*EA~
QTY*KM*5*EA~
QTY*33*7*EA~
QTY*15*5*EA~
LS*REF~
REF*ACC*RT~
LE*REF~
LIN*00002*VN*081871122~
PID*F****Product 2 Description~
DTM*036*20170128~
REF*LT*CB22328~
QTY*TO*8*EA~
QTY*20*8*EA~
QTY*KM*8*EA~
QTY*15*6*EA~
LS*REF~
REF*ACC*DM~
LE*REF~
QTY*15*2*EA~
LS*REF~
REF*ACC*EX~
LE*REF~
LIN*00003*VN*081871133~
PID*F****Product 3 Description~
QTY*TO*8*EA~
QTY*GZ*3*EA~
QTY*20*5*EA~
QTY*KM*5*EA~
QTY*33*3*EA~
LS*REF~
REF*SE*410141501~
REF*SE*410141502~
REF*SE*410141503~
LE*REF~
QTY*15*2*EA~
LS*REF~
REF*ACC*DM~
REF*SE*410141505~
REF*SE*410141507~
LE*REF~
QTY*15*3*EA~
LS*REF~
REF*ACC*RT~
REF*SE*410141504~
REF*SE*410141506~
REF*SE*410141508~
LE*REF~
CTT*3~