Staples Guides Catalog 850 Purchase Order

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

850: Purchase Order

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BEG

020

Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1

—

Example

BEG-01

353

Transaction Set Purpose Code

Required

Identifier (ID)

—

00: Original

BEG-02

Purchase Order Type Code

Required

Identifier (ID)

—

CN: Consigned Order
DS: Dropship
PR: Promotion
SA: Stand-alone Order

BEG-03

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

BEG-05

Date

Required

Date (DT)

CCYYMMDD format

—

REFMerchandise Type Code REFRelease Number REFStaples Front End Purchase Order REFStaples Internal Vendor Number

050

Heading > REF

Customer Order Number

OptionalMax use >1

—

Usage notes

—

Example

Variants (all may be used)

Reference Identification Qualifier

Required

Identifier (ID)

—

CO: Customer Order Number

Reference Identification

Required

String (AN)

Min 1Max 30

—

Usage notes

—

REFCustomer Order Number REFRelease Number REFStaples Front End Purchase Order REFStaples Internal Vendor Number

050

Heading > REF

Merchandise Type Code

RequiredMax use >1

—

Example

Variants (all may be used)

Reference Identification Qualifier

Required

Identifier (ID)

—

MR: Merchandise Type Code

Reference Identification

Required

String (AN)

Min 1Max 30

—

Usage notes

—

REFCustomer Order Number REFMerchandise Type Code REFStaples Front End Purchase Order REFStaples Internal Vendor Number

050

Heading > REF

Release Number

OptionalMax use >1

—

Usage notes

—

Example

Variants (all may be used)

Reference Identification Qualifier

Required

Identifier (ID)

—

RE: Release Number

Reference Identification

Required

String (AN)

Min 1Max 30

—

Usage notes

—

REFCustomer Order Number REFMerchandise Type Code REFRelease Number REFStaples Internal Vendor Number

050

Heading > REF

Staples Front End Purchase Order

OptionalMax use >1

—

Usage notes

—

Example

Variants (all may be used)

Reference Identification Qualifier

Required

Identifier (ID)

—

IL: Staples Front End Purchase Order

Reference Identification

Required

String (AN)

Min 1Max 30

—

Usage notes

—

REFCustomer Order Number REFMerchandise Type Code REFRelease Number REFStaples Front End Purchase Order

050

Heading > REF

Staples Internal Vendor Number

RequiredMax use >1

—

Example

Variants (all may be used)

Reference Identification Qualifier

Required

Identifier (ID)

—

IA: Staples Internal Vendor Number

DTMDelivery Requested DTMRequested Ship

Reference Identification

Required

String (AN)

Min 1Max 30

—

Usage notes

—

PER

060

Heading > PER

Administrative Communications Contact

OptionalMax use 3

—

Example

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

PER-01

366

Contact Function Code

Required

Identifier (ID)

—

BD: Buyer Name or Department
IC: Information Contact

PER-02

Name

Optional

String (AN)

Min 1Max 60

—

PER-03

365

Communication Number Qualifier

Optional

Identifier (ID)

—

TE: Telephone

PER-04

364

Communication Number

Optional

String (AN)

Min 1Max 80

—

CSH

110

Heading > CSH

Sales Requirements

OptionalMax use 5

—

Example

CSH-01

563

Sales Requirement Code

Required

Identifier (ID)

—

N: No Back Order

ITD

130

Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1

—

Example

ITD-01

336

Terms Type Code

Required

Identifier (ID)

Min 2Max 2

—

ITD-03

338

Terms Discount Percent

Required

Decimal number (R)

Min 1Max 6

—

ITD-05

351

Terms Discount Days Due

Required

Numeric (N0)

Min 1Max 3

—

ITD-07

386

Terms Net Days

Required

Numeric (N0)

Min 1Max 3

—

ITD-12

352

Description

Required

String (AN)

Min 1Max 80

—

Usage notes

—

DTM

150

Heading > DTM

Cancel After

OptionalMax use 10

—

Usage notes

—

Example

Variants (all may be used)

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

Usage notes

—

001: Cancel After

DTM-02

DTMCancel After DTMRequested Ship

Date

Required

Date (DT)

CCYYMMDD format

—

DTM

150

Heading > DTM

Delivery Requested

RequiredMax use 10

—

Example

Variants (all may be used)

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

Usage notes

—

002: Delivery Requested

DTM-02

DTMCancel After DTMDelivery Requested

Date

Required

Date (DT)

CCYYMMDD format

—

DTM

150

Heading > DTM

Requested Ship

RequiredMax use 10

—

Example

Variants (all may be used)

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

Usage notes

—

010: Requested Ship

DTM-02

Date

Required

Date (DT)

CCYYMMDD format

—

PWK

210

Heading > PWK

Paperwork

OptionalMax use 25

—

Usage notes

—

Example

PWK-01

755

Report Type Code

Required

Identifier (ID)

—

AT: Purchase Order Attachment

PWK-07

352

Description

Required

String (AN)

Min 1Max 80

—

Usage notes

—

N1 Ship From

OptionalMax >1

Variants (all may be used)

Ship To

310

Heading > Ship From > N1

Name

RequiredMax use 1

—

Usage notes

—

Example

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

SF: Ship From

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

Usage notes

—

340

Heading > Ship From > N4

Geographic Location

OptionalMax use >1

—

Usage notes

—

Example

N4-01

City Name

Required

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Required

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Required

Identifier (ID)

Min 3Max 15

—

N1 Ship From end

N1 Ship To

RequiredMax >1

Variants (all may be used)

Ship From

310

Heading > Ship To > N1

Name

RequiredMax use 1

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

ST: Ship To

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

Usage notes

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

92: Assigned by Buyer or Buyer's Agent

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

Usage notes

—

330

Heading > Ship To > N3

Address Information

OptionalMax use 2

—

Usage notes

—

Example

N3-01

166

Address Information

Required

String (AN)

Min 1Max 55

—

N3-02

166

Address Information

Optional

String (AN)

Min 1Max 55

—

340

Heading > Ship To > N4

Geographic Location

OptionalMax use >1

—

Usage notes

—

Example

N4-01

City Name

Required

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Required

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Required

Identifier (ID)

Min 3Max 15

—

350

Heading > Ship To > REF

Reference Identification

OptionalMax use 12

—

Example

Reference Identification Qualifier

Required

Identifier (ID)

—

2J: Floor Number