Staples Guides Catalog
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Invoice
  • Specification
  • EDI Inspector
Staples Guides Catalog

X12 810 Invoice

X12 Release 4010
Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BIG
020
Beginning Segment for Invoice
Max use 1
Required
REF
050
Bill of Lading Number or Carrier's Reference Number (PRO/Invoice)
Max use 12
Optional
REF
050
Internal Vendor Number
Max use 12
Required
REF
050
Merchandise Type Code
Max use 12
Required
N1 Loop
ITD
130
Terms of Sale/Deferred Terms of Sale
Max use 1
Required
DTM
140
Date/Time Reference
Max use 10
Required
FOB
150
F.O.B. Related Instructions
Max use 1
Required
detail
IT1 Loop
IT1
010
Baseline Item Data (Invoice)
Max use 1
Required
REF
120
Reference Identification
Max use 1
Optional
SAC Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)
U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
IN
Invoice Information (810,819)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
810
Invoice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BIG
020
Heading > BIG

Beginning Segment for Invoice

RequiredMax use 1
Example
Required
Date (DT)
CCYYMMDD format
BIG-02
76
Invoice Number
Required
String (AN)
Min 1Max 22
BIG-04
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
Usage notes
BIG-07
640
Transaction Type Code
Optional
Identifier (ID)
Usage notes
CR
Credit Memo
DI
Debit Invoice
DR
Debit Memo
REF
050
Heading > REF

Bill of Lading Number or Carrier's Reference Number (PRO/Invoice)

OptionalMax use 12
Usage notes
Example
Variants (all may be used)
REFInternal Vendor NumberREFMerchandise Type Code
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
BM
Bill of Lading Number
CN
Carrier's Reference Number (PRO/Invoice)
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30
REF
050
Heading > REF

Internal Vendor Number

RequiredMax use 12
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
IA
Internal Vendor Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30
REF
050
Heading > REF

Merchandise Type Code

RequiredMax use 12
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
MR
Merchandise Type Code
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30
N1 Loop
RequiredMax >1
N1
070
Heading > N1 Loop > N1

Name

RequiredMax use 1
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
ST
Ship To
Optional
String (AN)
Min 1Max 60
Usage notes
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80
Usage notes
N3
090
Heading > N1 Loop > N3

Address Information

OptionalMax use 2
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
Usage notes
N4
100
Heading > N1 Loop > N4

Geographic Location

OptionalMax use 1
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15
N1 Loop end
ITD
130
Heading > ITD

Terms of Sale/Deferred Terms of Sale

RequiredMax use >1
Usage notes
Example
ITD-01
336
Terms Type Code
Required
Identifier (ID)
14
Previously agreed upon
ITD-02
333
Terms Basis Date Code
Required
Identifier (ID)
2
Delivery Date
ITD-03
338
Terms Discount Percent
Optional
Decimal number (R)
Min 1Max 6
ITD-04
370
Terms Discount Due Date
Optional
Date (DT)
CCYYMMDD format
ITD-05
351
Terms Discount Days Due
Optional
Numeric (N0)
Min 1Max 3
ITD-06
446
Terms Net Due Date
Required
Date (DT)
CCYYMMDD format
ITD-07
386
Terms Net Days
Optional
Numeric (N0)
Min 1Max 3
ITD-12
352
Description
Required
String (AN)
Min 1Max 80
DTM
140
Heading > DTM

Date/Time Reference

RequiredMax use 10
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
011
Shipped
Required
Date (DT)
CCYYMMDD format
FOB
150
Heading > FOB

F.O.B. Related Instructions

RequiredMax use 1
Example
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)
PC
Prepaid but Charged to Customer
PP
Prepaid (by Seller)
FOB-06
309
Location Qualifier
Required
Identifier (ID)
DE
Destination (Shipping)
OR
Origin (Shipping Point)
Heading end

Detail

IT1 Loop
RequiredMax >1
IT1
010
Detail > IT1 Loop > IT1

Baseline Item Data (Invoice)

RequiredMax use 1
Usage notes
Example
If either Product/Service ID Qualifier (IT1-08) or Product/Service ID (IT1-09) is present, then the other is required
If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required
IT1-02
358
Quantity Invoiced
Required
Decimal number (R)
Min 1Max 10
IT1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Min 2Max 2
IT1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15
Usage notes
IT1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)
SK
Stock Keeping Unit (SKU)
UP
U.P.C. Consumer Package Code (1-5-5-1)
VN
Vendor's (Seller's) Item Number
IT1-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48
IT1-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)
SK
Stock Keeping Unit (SKU)
UP
U.P.C. Consumer Package Code (1-5-5-1)
VN
Vendor's (Seller's) Item Number
IT1-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
IT1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)
SK
Stock Keeping Unit (SKU)
UP
U.P.C. Consumer Package Code (1-5-5-1)
VN
Vendor's (Seller's) Item Number
IT1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
REF
120
Detail > IT1 Loop > REF

Reference Identification

OptionalMax use >1
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
TK
Tracking Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30
Usage notes
SAC Loop
OptionalMax >1
SAC
180
Detail > IT1 Loop > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1
Example
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)
A
Allowance
C
Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Required
Identifier (ID)
Min 4Max 4
Usage notes
SAC-05
610
Amount
Optional
Numeric (N2)
Min 1Max 15
Usage notes
SAC-12
331
Allowance or Charge Method of Handling Code
Required
Identifier (ID)
02
Off Invoice
06
Charge to be Paid by Staples
SAC Loop end
IT1 Loop end
Detail end

Summary

TDS
010
Summary > TDS

Total Monetary Value Summary

RequiredMax use 1
Example
TDS-01
610
Amount
Required
Numeric (N2)
Min 1Max 15
TDS-02
610
Amount
Optional
Numeric (N2)
Min 1Max 15
TDS-03
610
Amount
Required
Numeric (N2)
Min 1Max 15
TDS-04
610
Amount
Optional
Numeric (N2)
Min 1Max 15
CAD
030
Summary > CAD

Carrier Detail

RequiredMax use 1
Example
At least one of Standard Carrier Alpha Code (CAD-04) or Routing (CAD-05) is required
CAD-04
140
Standard Carrier Alpha Code
Optional
Identifier (ID)
Min 2Max 4
Usage notes
CAD-05
387
Routing
Optional
String (AN)
Min 1Max 35
Usage notes
SAC Loop
OptionalMax >1
SAC
040
Summary > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1
Usage notes
Example
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)
A
Allowance
C
Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Required
Identifier (ID)
D240
Freight
E740
New Store Allowance
F800
Promotional Allowance
H750
Tax - Sales Tax (State and Local)
SAC-05
610
Amount
Optional
Numeric (N2)
Min 1Max 15
SAC-12
331
Allowance or Charge Method of Handling Code
Required
Identifier (ID)
02
Off Invoice
06
Charge to be Paid by Customer
SAC Loop end
ISS Loop
RequiredMax >1
ISS
060
Summary > ISS Loop > ISS

Invoice Shipment Summary

RequiredMax use 1
Example
ISS-01
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10
ISS-02
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
CA
Case
ISS-03
81
Weight
Required
Decimal number (R)
Min 1Max 10
ISS-04
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
LB
Pound
ISS Loop end
CTT
070
Summary > CTT

Transaction Totals

RequiredMax use 1
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
Usage notes
SE
080
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

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