Pentland
/
Purchase Order
  • Specification
  • EDI Inspector
Pentland logo

X12 850 Purchase Order

X12 Release 4010
Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BEG
020
Beginning Segment for Purchase Order
Max use 1
Required
CUR
040
Currency
Max use 1
Required
REF
050
Reference Identification
Max use 1
Required
DTM
150
Date/Time Reference
Max use 10
Required
TD5
240
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Required
N9 Loop
detail
PO1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)
U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
PO
Purchase Order (850)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
850
Purchase Order
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BEG
020
Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1
Example
BEG-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
00
Original
BEG-02
92
Purchase Order Type Code
Required
Identifier (ID)
SA
Stand-alone Order
BEG-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 8
Required
Date (DT)
CCYYMMDD format
CUR
040
Heading > CUR

Currency

RequiredMax use 1
Example
CUR-01
98
Entity Identifier Code
Required
Identifier (ID)
BY
Buying Party (Purchaser)
CUR-02
100
Currency Code
Required
Identifier (ID)
USD
US Dollar
REF
050
Heading > REF

Reference Identification

RequiredMax use >1
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
IA
Internal Vendor Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 10
DTM
150
Heading > DTM

Date/Time Reference

RequiredMax use 10
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
001
Cancel After
Required
Date (DT)
CCYYMMDD format
TD5
240
Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

RequiredMax use 12
Example
TD5-12
284
Service Level Code
Required
Identifier (ID)
D3
Delivery scheduled third day by cartage agent
ND
Next Day Air
SC
Second Day Air
SI
Standard Ground Hundred Weight
N9 Loop
RequiredMax >1
Variants (all may be used)
N9 Loop
N9
295
Heading > N9 Loop > N9

Reference Identification

RequiredMax use 1
Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)
CO
Customer Order Number
N9-02
127
Reference Identification
Required
String (AN)
Min 1Max 14
N9 Loop end
N9 Loop
RequiredMax >1
Variants (all may be used)
N9 Loop
N9
295
Heading > N9 Loop > N9

Reference Identification

RequiredMax use 1
Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)
DP
Department Number
N9-02
127
Reference Identification
Required
String (AN)
0000
N9 Loop end
N1 Loop
RequiredMax >1
N1
310
Heading > N1 Loop > N1

Name

RequiredMax use 1
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
ST
Ship To
Required
String (AN)
Min 1Max 33
N3
330
Heading > N1 Loop > N3

Address Information

RequiredMax use 2
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 30
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 30
N4
340
Heading > N1 Loop > N4

Geographic Location

RequiredMax use >1
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 5
PER
360
Heading > N1 Loop > PER

Administrative Communications Contact

RequiredMax use >1
Example
PER-01
366
Contact Function Code
Required
Identifier (ID)
IC
Information Contact
PER-03
365
Communication Number Qualifier
Required
Identifier (ID)
TE
Telephone
PER-04
364
Communication Number
Required
String (AN)
Min 1Max 80
N1 Loop end
Heading end

Detail

PO1 Loop
OptionalMax 100000
Variants (all may be used)
PO1 Loop
PO1
010
Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1
Example
PO1-01
350
Assigned Identification
Required
String (AN)
Min 4Max 20
PO1-02
330
Quantity Ordered
Required
Decimal number (R)
Min 1Max 15
PO1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
EA
Each
PO1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 17
PO1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)
EN
European Article Number (EAN) (2-5-5-1)
PO1-07
234
Product/Service ID
Required
String (AN)
Min 1Max 13
PO1 Loop end
PO1 Loop
OptionalMax 100000
Variants (all may be used)
PO1 Loop
PO1
010
Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1
Example
PO1-01
350
Assigned Identification
Required
String (AN)
Min 4Max 20
PO1-02
330
Quantity Ordered
Required
Decimal number (R)
Min 1Max 15
PO1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
EA
Each
PO1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 17
PO1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)
UP
U.P.C. Consumer Package Code (1-5-5-1)
PO1-07
234
Product/Service ID
Required
String (AN)
Min 1Max 12
PO1 Loop end
Detail end

Summary

SE
030
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

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