X12 856 Ship Notice/Manifest

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

856: Ship Notice/Manifest

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BSN

020

Heading > BSN

Beginning Segment for Ship Notice

RequiredMax use 1

—

Example

BSN-01

353

Transaction Set Purpose Code

Required

Identifier (ID)

—

00: Original

BSN-02

396

Shipment Identification

Required

String (AN)

Min 2Max 30

—

BSN-03

Date

Required

Date (DT)

CCYYMMDD format

—

BSN-04

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

BSN-05

1005

Hierarchical Structure Code

Optional

Identifier (ID)

—

0002: Shipment, Order, Item, Packaging

Heading end

Detail

HL Loop

RequiredMax >1

010

Detail > HL Loop > HL

Hierarchical Level

RequiredMax use 1

—

Example

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

Hierarchical Level Code

Required

Identifier (ID)

—

S: Shipment

Hierarchical Child Code

Optional

Identifier (ID)

—

1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

TD1

110

Detail > HL Loop > TD1

Carrier Details (Quantity and Weight)

OptionalMax use 20

—

Usage notes

—

Example

If Packaging Code (TD1-01) is present, then Lading Quantity (TD1-02) is required

If Weight Qualifier (TD1-06) is present, then Weight (TD1-07) is required

If either Weight (TD1-07) or Unit or Basis for Measurement Code (TD1-08) is present, then the other is required

TD1-01

103

Packaging Code

Optional

String (AN)

—

Part 2/1

01: Aluminum
04: As Specified by the DOT
07: Burlap
10: Chemically Hardened Fibre
16: Cloth Top
19: Cloth or Fabric
22: Compressed
25: Corrugated or Solid
28: Double-wall Paper
31: Fibre
34: Fibre (Paperboard)
37: Fiberboard
40: Fiberboard Metal
43: Glass
46: In Inner Containers
48: Wire/Cord
49: Insulated
50: Steel - Vinyl Coated
51: Wire Mesh
52: Iron or Steel
53: Jumbo
54: Special Jumbo
55: Lead
58: Metal
59: Metal Cans
61: Moisture Resistant
64: Molded Plastic
67: Multiple-wall Paper (2 or more walls)
70: Multiple-wall Paper (3 or more walls)
71: Not Otherwise Specified
72: Paper - VCI
73: Other than Glass
74: Other than Metal or Plastic Tubes, or Glass
75: Plastic - Vacuum Formed
76: Paper
77: Plastic - Structural Foam
78: Plastic - Injection Molded
79: Plastic
80: Polyethylene Lined
81: Plastic - Virgin
82: Pulpboard
83: Plastic - Regrind
84: Polystyrene
85: Rubber
86: Foam
88: Rubber and Fabric
89: Special
90: Standard
91: Stainless Steel
92: Tubes, Metal or Plastic
94: Wood
95: Single Wall Corrugated Board
96: Double Wall Corrugated Board
97: Triple Wall Corrugated Board

TD1-02

Lading Quantity

Optional

Numeric (N0)

Min 1Max 7

—

TD1-06

187

Weight Qualifier

Optional

Identifier (ID)

—

A3: Shippers Weight

TD1-07

Weight

Optional

Decimal number (R)

Min 1Max 10

—

TD1-08

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

01: Actual Pounds

TD5

120

Detail > HL Loop > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12

—

Usage notes

—

Example

TD5-01

133

Routing Sequence Code

Optional

Identifier (ID)

—

B: Origin/Delivery Carrier (Any Mode)

TD5-05

387

Routing

Optional

String (AN)

Min 1Max 35

—

Usage notes

—

DTM

200

Detail > HL Loop > DTM

Date/Time Reference

OptionalMax use 10

—

Usage notes

—

Example

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

011: Shipped

DTM-02

Date

Optional

Date (DT)

CCYYMMDD format

—

DTM-03

Time

Optional

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

HL Loop

RequiredMax >1

010

Detail > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1

—

Example

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

HL-02

734

Hierarchical Parent ID Number

Required

String (AN)

Min 1Max 12

—

Hierarchical Level Code

Required

Identifier (ID)

—

O: Order

Hierarchical Child Code

Optional

Identifier (ID)

—

1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

PRF

050

Detail > HL Loop > HL Loop > PRF

Purchase Order Reference

OptionalMax use 1

—

Example

PRF-01

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

PID

070

Detail > HL Loop > HL Loop > PID

Product/Item Description

OptionalMax use 200

—

Example

If Product Description Code (PID-04) is present, then Agency Qualifier Code (PID-03) is required

PID-01

349

Item Description Type

Required

Identifier (ID)

—

S: Structured (From Industry Code List)

PID-03

559

Agency Qualifier Code

Optional

Identifier (ID)

—

VI: Voluntary Inter-Industry Commerce Standard (VICS) EDI

PID-04

751

Product Description Code

Optional

String (AN)

Min 1Max 12

—

Usage notes

—

REF

150

Detail > HL Loop > HL Loop > REF

Reference Identification

OptionalMax use >1

—

Usage notes

—

Example

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

IV: Seller's Invoice Number

REF-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

—

SAC Loop

OptionalMax >1

SAC

320

Detail > HL Loop > HL Loop > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

—

Usage notes

—

Example

SAC-01

248

Allowance or Charge Indicator

Required

Identifier (ID)

—

C: Charge

SAC-02

1300

Service, Promotion, Allowance, or Charge Code

Optional

Identifier (ID)

—

G830: Shipping and Handling

SAC-05

610

Amount

Optional

Numeric (N2)

Min 1Max 15

—

SAC Loop end

HL Loop

RequiredMax >1

010

Detail > HL Loop > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1

—

Example

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

HL-02

734

Hierarchical Parent ID Number

Required

String (AN)

Min 1Max 12

—

Hierarchical Level Code

Required

Identifier (ID)

—

I: Item

PIDProduct/Item Description Semi Structured

Hierarchical Child Code

Optional

Identifier (ID)

—

0: No Subordinate HL Segment in This Hierarchical Structure.
1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

LIN

020

Detail > HL Loop > HL Loop > HL Loop > LIN

Item Identification

OptionalMax use 1

—

Example

LIN-01

350

Assigned Identification

Optional

String (AN)

Min 1Max 20

—

Usage notes

—

LIN-02

235

Product/Service ID Qualifier

Required

Identifier (ID)

—

VN: Vendor's (Seller's) Item Number

LIN-03

234

Product/Service ID

Required

String (AN)

Min 1Max 48

—

Usage notes

—

SN1

030

Detail > HL Loop > HL Loop > HL Loop > SN1

Item Detail (Shipment)

OptionalMax use 1

—

Usage notes

—

Example

If either Quantity Ordered (SN1-05) or Unit or Basis for Measurement Code (SN1-06) is present, then the other is required

SN1-02

382

Number of Units Shipped

Required

Decimal number (R)

Min 1Max 10

—

SN1-03

355

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

EA: Each

SN1-05

330

Quantity Ordered

Optional

Decimal number (R)

Min 1Max 15

—

SN1-06

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

EA: Each

SN1-08

668

Line Item Status Code

Optional

Identifier (ID)

—

AC: Item Accepted and Shipped
ID: Item Deleted

PID

070

Detail > HL Loop > HL Loop > HL Loop > PID

Product/Item Description Free Form

OptionalMax use 200

—

Example

Variants (all may be used)

PID-01

349

Item Description Type

Required

Identifier (ID)

—

F: Free-form
—

PID-02

750

Product/Process Characteristic Code

Optional

Identifier (ID)

—

CM: Compliance Method
—

PID-05

352

Description

Optional

String (AN)

Min 1Max 80

—

PID

070

Detail > HL Loop > HL Loop > HL Loop > PID

Product/Item Description Semi Structured

OptionalMax use 200

—

Example

Variants (all may be used)

PIDProduct/Item Description Free Form

PID-01

349

Item Description Type

Required

Identifier (ID)

—

X: Semi-structured (Code and Text)
—

PID-05

352

Description

Optional

String (AN)

Min 1Max 80

—

Usage notes

—

REF

150

Detail > HL Loop > HL Loop > HL Loop > REF

Reference Identification

OptionalMax use >1

—

Usage notes

—

Example

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

GK: Third Party Reference Number
—
TD: Reason for Change

REF-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

—

Usage notes

—

DTM

200

Detail > HL Loop > HL Loop > HL Loop > DTM

Date/Time Reference

OptionalMax use 10

—

Example

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

079: Promised for Shipment

DTM-02

Date

Optional

Date (DT)

CCYYMMDD format

—

DTM-03

Time

Optional

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

N1 Loop

OptionalMax >1

220

Detail > HL Loop > HL Loop > HL Loop > N1 Loop > N1

Name

RequiredMax use 1

—

Example

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

WH: Warehouse

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

54: Warehouse

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

Usage notes

—

N1 Loop end

HL Loop

OptionalMax >1

—

010

Detail > HL Loop > HL Loop > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1

—

Example

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

HL-02

734

Hierarchical Parent ID Number

Required

String (AN)

Min 1Max 12

—

Hierarchical Level Code

Required

Identifier (ID)

—

P: Pack