JC Penney (CommerceHub)
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Ship Notice/Manifest
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X12 856 Ship Notice/Manifest

X12 Release 4010
Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
detail
HL Loop
HL
010
Hierarchical Level
Max use 1
Required
TD1
110
Carrier Details (Quantity and Weight)
Max use 20
Optional
TD5
120
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Optional
DTM
200
Date/Time Reference
Max use 10
Optional
HL Loop
HL
010
Hierarchical Level
Max use 1
Required
PRF
050
Purchase Order Reference
Max use 1
Optional
PID
070
Product/Item Description
Max use 200
Optional
REF
150
Reference Identification
Max use 1
Optional
SAC Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)
U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
SH
Ship Notice/Manifest (856)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
856
Ship Notice/Manifest
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BSN
020
Heading > BSN

Beginning Segment for Ship Notice

RequiredMax use 1
Example
BSN-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
00
Original
BSN-02
396
Shipment Identification
Required
String (AN)
Min 2Max 30
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
BSN-05
1005
Hierarchical Structure Code
Optional
Identifier (ID)
0002
Shipment, Order, Item, Packaging
Heading end

Detail

HL Loop
RequiredMax >1
HL
010
Detail > HL Loop > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
S
Shipment
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
TD1
110
Detail > HL Loop > TD1

Carrier Details (Quantity and Weight)

OptionalMax use 20
Usage notes
Example
If Packaging Code (TD1-01) is present, then Lading Quantity (TD1-02) is required
If Weight Qualifier (TD1-06) is present, then Weight (TD1-07) is required
If either Weight (TD1-07) or Unit or Basis for Measurement Code (TD1-08) is present, then the other is required
TD1-01
103
Packaging Code
Optional
String (AN)
Part 2/1
01
Aluminum
04
As Specified by the DOT
07
Burlap
10
Chemically Hardened Fibre
16
Cloth Top
19
Cloth or Fabric
22
Compressed
25
Corrugated or Solid
28
Double-wall Paper
31
Fibre
34
Fibre (Paperboard)
37
Fiberboard
40
Fiberboard Metal
43
Glass
46
In Inner Containers
48
Wire/Cord
49
Insulated
50
Steel - Vinyl Coated
51
Wire Mesh
52
Iron or Steel
53
Jumbo
54
Special Jumbo
55
Lead
58
Metal
59
Metal Cans
61
Moisture Resistant
64
Molded Plastic
67
Multiple-wall Paper (2 or more walls)
70
Multiple-wall Paper (3 or more walls)
71
Not Otherwise Specified
72
Paper - VCI
73
Other than Glass
74
Other than Metal or Plastic Tubes, or Glass
75
Plastic - Vacuum Formed
76
Paper
77
Plastic - Structural Foam
78
Plastic - Injection Molded
79
Plastic
80
Polyethylene Lined
81
Plastic - Virgin
82
Pulpboard
83
Plastic - Regrind
84
Polystyrene
85
Rubber
86
Foam
88
Rubber and Fabric
89
Special
90
Standard
91
Stainless Steel
92
Tubes, Metal or Plastic
94
Wood
95
Single Wall Corrugated Board
96
Double Wall Corrugated Board
97
Triple Wall Corrugated Board
TD1-02
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7
TD1-06
187
Weight Qualifier
Optional
Identifier (ID)
A3
Shippers Weight
TD1-07
81
Weight
Optional
Decimal number (R)
Min 1Max 10
TD1-08
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
01
Actual Pounds
TD5
120
Detail > HL Loop > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12
Usage notes
Example
TD5-01
133
Routing Sequence Code
Optional
Identifier (ID)
B
Origin/Delivery Carrier (Any Mode)
TD5-05
387
Routing
Optional
String (AN)
Min 1Max 35
Usage notes
DTM
200
Detail > HL Loop > DTM

Date/Time Reference

OptionalMax use 10
Usage notes
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
011
Shipped
Optional
Date (DT)
CCYYMMDD format
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
HL Loop
RequiredMax >1
HL
010
Detail > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
O
Order
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
PRF
050
Detail > HL Loop > HL Loop > PRF

Purchase Order Reference

OptionalMax use 1
Example
PRF-01
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
PID
070
Detail > HL Loop > HL Loop > PID

Product/Item Description

OptionalMax use 200
Example
If Product Description Code (PID-04) is present, then Agency Qualifier Code (PID-03) is required
PID-01
349
Item Description Type
Required
Identifier (ID)
S
Structured (From Industry Code List)
PID-03
559
Agency Qualifier Code
Optional
Identifier (ID)
VI
Voluntary Inter-Industry Commerce Standard (VICS) EDI
PID-04
751
Product Description Code
Optional
String (AN)
Min 1Max 12
Usage notes
REF
150
Detail > HL Loop > HL Loop > REF

Reference Identification

OptionalMax use >1
Usage notes
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
IV
Seller's Invoice Number
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30
SAC Loop
OptionalMax >1
SAC
320
Detail > HL Loop > HL Loop > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1
Usage notes
Example
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)
C
Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Optional
Identifier (ID)
G830
Shipping and Handling
SAC-05
610
Amount
Optional
Numeric (N2)
Min 1Max 15
SAC Loop end
HL Loop
RequiredMax >1
HL
010
Detail > HL Loop > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
I
Item
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
0
No Subordinate HL Segment in This Hierarchical Structure.
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
LIN
020
Detail > HL Loop > HL Loop > HL Loop > LIN

Item Identification

OptionalMax use 1
Example
LIN-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20
Usage notes
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)
VN
Vendor's (Seller's) Item Number
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 48
Usage notes
SN1
030
Detail > HL Loop > HL Loop > HL Loop > SN1

Item Detail (Shipment)

OptionalMax use 1
Usage notes
Example
If either Quantity Ordered (SN1-05) or Unit or Basis for Measurement Code (SN1-06) is present, then the other is required
SN1-02
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10
SN1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
EA
Each
SN1-05
330
Quantity Ordered
Optional
Decimal number (R)
Min 1Max 15
SN1-06
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
EA
Each
SN1-08
668
Line Item Status Code
Optional
Identifier (ID)
AC
Item Accepted and Shipped
ID
Item Deleted
PID
070
Detail > HL Loop > HL Loop > HL Loop > PID

Product/Item Description Free Form

OptionalMax use 200
Example
Variants (all may be used)
PIDProduct/Item Description Semi Structured
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-02
750
Product/Process Characteristic Code
Optional
Identifier (ID)
CM
Compliance Method
PID-05
352
Description
Optional
String (AN)
Min 1Max 80
PID
070
Detail > HL Loop > HL Loop > HL Loop > PID

Product/Item Description Semi Structured

OptionalMax use 200
Example
Variants (all may be used)
PIDProduct/Item Description Free Form
PID-01
349
Item Description Type
Required
Identifier (ID)
X
Semi-structured (Code and Text)
PID-05
352
Description
Optional
String (AN)
Min 1Max 80
Usage notes
REF
150
Detail > HL Loop > HL Loop > HL Loop > REF

Reference Identification

OptionalMax use >1
Usage notes
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
GK
Third Party Reference Number
TD
Reason for Change
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30
Usage notes
DTM
200
Detail > HL Loop > HL Loop > HL Loop > DTM

Date/Time Reference

OptionalMax use 10
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
079
Promised for Shipment
Optional
Date (DT)
CCYYMMDD format
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
N1 Loop
OptionalMax >1
N1
220
Detail > HL Loop > HL Loop > HL Loop > N1 Loop > N1

Name

RequiredMax use 1
Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
WH
Warehouse
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
54
Warehouse
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
Usage notes
N1 Loop end
HL Loop
OptionalMax >1
HL
010
Detail > HL Loop > HL Loop > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
P
Pack
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
0
No Subordinate HL Segment in This Hierarchical Structure.
MAN
190
Detail > HL Loop > HL Loop > HL Loop > HL Loop > MAN

Marks and Numbers

OptionalMax use >1
Example
If either Marks and Numbers Qualifier (MAN-04) or Marks and Numbers (MAN-05) is present, then the other is required
MAN-01
88
Marks and Numbers Qualifier
Required
Identifier (ID)
Min 1Max 2
MAN-02
87
Marks and Numbers
Required
String (AN)
Min 1Max 48
Usage notes
MAN-04
88
Marks and Numbers Qualifier
Optional
Identifier (ID)
Usage notes
GM
SSCC-18 and Application Identifier
MAN-05
87
Marks and Numbers
Optional
String (AN)
Min 1Max 48
Usage notes
HL Loop end
HL Loop end
HL Loop end
HL Loop end
Detail end

Summary

SE
020
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

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