X12 856 Ship Notice/Manifest

X12 Release 4010

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

• SH: Ship Notice/Manifest (856)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

• 856: Ship Notice/Manifest

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

020 Heading > BSN

BSN Beginning Segment for Ship Notice

Required · Max use 1

BSN-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

• 00: Original

BSN-02 · 396 · Shipment Identification · Required · String (AN) · Min 2 Max 30

BSN-03 · 373 · Date · Required · Date (DT) · CCYYMMDD format

BSN-04 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

BSN-05 · 1005 · Hierarchical Structure Code · Optional · Identifier (ID)

• 0002: Shipment, Order, Item, Packaging

Detail

HL Loop Required Max >1

010 Detail > HL Loop > HL

HL Hierarchical Level

Required · Max use 1

HL-01 · 628 · Hierarchical ID Number · Required · String (AN) · Min 1 Max 12

HL-03 · 735 · Hierarchical Level Code · Required · Identifier (ID)

• S: Shipment

HL-04 · 736 · Hierarchical Child Code · Optional · Identifier (ID)

• 1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

110 Detail > HL Loop > TD1

TD1 Carrier Details (Quantity and Weight)

Optional · Max use 20

If Packaging Code (TD1-01) is present, then Lading Quantity (TD1-02) is required

If Weight Qualifier (TD1-06) is present, then Weight (TD1-07) is required

If either Weight (TD1-07) or Unit or Basis for Measurement Code (TD1-08) is present, then the other is required

TD1-01 · 103 · Packaging Code · Optional · String (AN)

Part 2/1

• 01: Aluminum
• 04: As Specified by the DOT
• 07: Burlap
• 10: Chemically Hardened Fibre
• 16: Cloth Top
• 19: Cloth or Fabric
• 22: Compressed
• 25: Corrugated or Solid
• 28: Double-wall Paper
• 31: Fibre
• 34: Fibre (Paperboard)
• 37: Fiberboard
• 40: Fiberboard Metal
• 43: Glass
• 46: In Inner Containers
• 48: Wire/Cord
• 49: Insulated
• 50: Steel - Vinyl Coated
• 51: Wire Mesh
• 52: Iron or Steel
• 53: Jumbo
• 54: Special Jumbo
• 55: Lead
• 58: Metal
• 59: Metal Cans
• 61: Moisture Resistant
• 64: Molded Plastic
• 67: Multiple-wall Paper (2 or more walls)
• 70: Multiple-wall Paper (3 or more walls)
• 71: Not Otherwise Specified
• 72: Paper - VCI
• 73: Other than Glass
• 74: Other than Metal or Plastic Tubes, or Glass
• 75: Plastic - Vacuum Formed
• 76: Paper
• 77: Plastic - Structural Foam
• 78: Plastic - Injection Molded
• 79: Plastic
• 80: Polyethylene Lined
• 81: Plastic - Virgin
• 82: Pulpboard
• 83: Plastic - Regrind
• 84: Polystyrene
• 85: Rubber
• 86: Foam
• 88: Rubber and Fabric
• 89: Special
• 90: Standard
• 91: Stainless Steel
• 92: Tubes, Metal or Plastic
• 94: Wood
• 95: Single Wall Corrugated Board
• 96: Double Wall Corrugated Board
• 97: Triple Wall Corrugated Board

TD1-02 · 80 · Lading Quantity · Optional · Numeric (N0) · Min 1 Max 7

TD1-06 · 187 · Weight Qualifier · Optional · Identifier (ID)

• A3: Shippers Weight

TD1-07 · 81 · Weight · Optional · Decimal number (R) · Min 1 Max 10

TD1-08 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

• 01: Actual Pounds

120 Detail > HL Loop > TD5

TD5 Carrier Details (Routing Sequence/Transit Time)

Optional · Max use 12

TD5-01 · 133 · Routing Sequence Code · Optional · Identifier (ID)

• B: Origin/Delivery Carrier (Any Mode)

TD5-05 · 387 · Routing · Optional · String (AN) · Min 1 Max 35

200 Detail > HL Loop > DTM

DTM Date/Time Reference

Optional · Max use 10

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

• 011: Shipped

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

DTM-03 · 337 · Time · Optional · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

HL Loop Required Max >1

010 Detail > HL Loop > HL Loop > HL

HL Hierarchical Level

Required · Max use 1

HL-01 · 628 · Hierarchical ID Number · Required · String (AN) · Min 1 Max 12

HL-02 · 734 · Hierarchical Parent ID Number · Required · String (AN) · Min 1 Max 12

HL-03 · 735 · Hierarchical Level Code · Required · Identifier (ID)

• O: Order

HL-04 · 736 · Hierarchical Child Code · Optional · Identifier (ID)

• 1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

050 Detail > HL Loop > HL Loop > PRF

PRF Purchase Order Reference

Optional · Max use 1

PRF-01 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

070 Detail > HL Loop > HL Loop > PID

PID Product/Item Description

Optional · Max use 200

If Product Description Code (PID-04) is present, then Agency Qualifier Code (PID-03) is required

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

• S: Structured (From Industry Code List)

PID-03 · 559 · Agency Qualifier Code · Optional · Identifier (ID)

• VI: Voluntary Inter-Industry Commerce Standard (VICS) EDI

PID-04 · 751 · Product Description Code · Optional · String (AN) · Min 1 Max 12

150 Detail > HL Loop > HL Loop > REF

REF Reference Identification

Optional · Max use >1

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• IV: Seller's Invoice Number

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

SAC Loop Optional Max >1

320 Detail > HL Loop > HL Loop > SAC Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Required · Max use 1

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID)

• C: Charge

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Optional · Identifier (ID)

• G830: Shipping and Handling

SAC-05 · 610 · Amount · Optional · Numeric (N2) · Min 1 Max 15

HL Loop Required Max >1

010 Detail > HL Loop > HL Loop > HL Loop > HL

HL Hierarchical Level

Required · Max use 1

HL-01 · 628 · Hierarchical ID Number · Required · String (AN) · Min 1 Max 12

HL-02 · 734 · Hierarchical Parent ID Number · Required · String (AN) · Min 1 Max 12

HL-03 · 735 · Hierarchical Level Code · Required · Identifier (ID)

• I: Item

HL-04 · 736 · Hierarchical Child Code · Optional · Identifier (ID)

• 0: No Subordinate HL Segment in This Hierarchical Structure.
• 1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

020 Detail > HL Loop > HL Loop > HL Loop > LIN

LIN Item Identification

Optional · Max use 1

LIN-01 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 20

LIN-02 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

• VN: Vendor's (Seller's) Item Number

LIN-03 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

030 Detail > HL Loop > HL Loop > HL Loop > SN1

SN1 Item Detail (Shipment)

Optional · Max use 1

If either Quantity Ordered (SN1-05) or Unit or Basis for Measurement Code (SN1-06) is present, then the other is required

SN1-02 · 382 · Number of Units Shipped · Required · Decimal number (R) · Min 1 Max 10

SN1-03 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

• EA: Each

SN1-05 · 330 · Quantity Ordered · Optional · Decimal number (R) · Min 1 Max 15

SN1-06 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

• EA: Each

SN1-08 · 668 · Line Item Status Code · Optional · Identifier (ID)

• AC: Item Accepted and Shipped
• ID: Item Deleted

070 Detail > HL Loop > HL Loop > HL Loop > PID

PID Product/Item Description Free Form

Optional · Max use 200

Variants (all may be used)

PIDProduct/Item Description Semi Structured

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

• F: Free-form

PID-02 · 750 · Product/Process Characteristic Code · Optional · Identifier (ID)

• CM: Compliance Method

PID-05 · 352 · Description · Optional · String (AN) · Min 1 Max 80

070 Detail > HL Loop > HL Loop > HL Loop > PID

PID Product/Item Description Semi Structured

Optional · Max use 200

Variants (all may be used)

PIDProduct/Item Description Free Form

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

• X: Semi-structured (Code and Text)

PID-05 · 352 · Description · Optional · String (AN) · Min 1 Max 80

150 Detail > HL Loop > HL Loop > HL Loop > REF

REF Reference Identification

Optional · Max use >1

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• GK: Third Party Reference Number
• TD: Reason for Change

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

200 Detail > HL Loop > HL Loop > HL Loop > DTM

DTM Date/Time Reference

Optional · Max use 10

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

• 079: Promised for Shipment

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

DTM-03 · 337 · Time · Optional · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

N1 Loop Optional Max >1

220 Detail > HL Loop > HL Loop > HL Loop > N1 Loop > N1

N1 Name

Required · Max use 1

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• WH: Warehouse

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

• 54: Warehouse

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

HL Loop Optional Max >1

010 Detail > HL Loop > HL Loop > HL Loop > HL Loop > HL

HL Hierarchical Level

Required · Max use 1

HL-01 · 628 · Hierarchical ID Number · Required · String (AN) · Min 1 Max 12

HL-02 · 734 · Hierarchical Parent ID Number · Required · String (AN) · Min 1 Max 12

HL-03 · 735 · Hierarchical Level Code · Required · Identifier (ID)

• P: Pack

HL-04 · 736 · Hierarchical Child Code · Optional · Identifier (ID)

• 0: No Subordinate HL Segment in This Hierarchical Structure.

190 Detail > HL Loop > HL Loop > HL Loop > HL Loop > MAN

MAN Marks and Numbers

Optional · Max use >1

If either Marks and Numbers Qualifier (MAN-04) or Marks and Numbers (MAN-05) is present, then the other is required

MAN-01 · 88 · Marks and Numbers Qualifier · Required · Identifier (ID) · Min 1 Max 2

MAN-02 · 87 · Marks and Numbers · Required · String (AN) · Min 1 Max 48

MAN-04 · 88 · Marks and Numbers Qualifier · Optional · Identifier (ID)

• GM: SSCC-18 and Application Identifier

MAN-05 · 87 · Marks and Numbers · Optional · String (AN) · Min 1 Max 48

Summary

020 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

GE Functional Group Trailer

Required · Max use 1

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

IEA Interchange Control Trailer

Required · Max use 1

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9